Follow
Sharing a Proof in the Proofing Viewer

The highlighted information on this page refers to functionality not yet generally available. It is available only in the Preview Sandbox environment.

NOTE The information described in this article is available in the Web Proofing Viewer for video or static proofs, and in the Desktop Proofing Viewer for interactive proofs.

You can share a proof in the Web Proofing Viewer and the Desktop Proofing Viewer in the following ways:

Sharing the URL

You can share a proof as described in this section only if the Share proof via public URL or embed code option is enabled in the proof settings, as seen in "Creating Proofs in Workfront Proof."

After a proof is created, you can enable or disable sharing the proof with the URL link or embed code, as seen in "Sharing a Proof within Workfront."

To share a proof via the URL:

  1. Click the Menu icon, located in the upper-left corner of the viewer.
    Screenshot_2018-05-03_09-24-31.png
  2. Click Share.
    The Share proof dialog box displays. This page differs depending on whether you are using the Production environment or the Preview environment.
    In the Production environment, the Copy public URL section is selected.
    proof_viewer_share.png
    In the Preview environment, the Get shareable link section is selected.
    share_proof_dialog.png
  3. (Conditional) In the Production environment, click Copy.
  4. (Conditional) In the Preview environment, do either of the following:
    • To copy the public link to your system clipboard, click Copy. You can then distribute the link via a 3rd-party tool, such as a chat or email application.
    • To email the link directly from Workfront, click Send link. The Share Proof Links dialog box appears. You can specify a contact name or email address, add your message subject and any message content, then click Send.
      share_proof_links.png

Sharing the Embed Code

You can share a proof as described in this section only if the Share proof via public URL or embed code option is enabled in the proof settings, as seen in "Creating Proofs in Workfront Proof."

After a proof is created, you can enable or disable sharing the proof with the URL link or embed code, as seen in "Sharing a Proof within Workfront."

To share a proof via the embed code:

  1. Click the Menu icon, located in the upper-left corner of the viewer.
    Screenshot_2018-05-03_09-24-31.png
  2. Click Share.
    The Share proof dialog box displays.
  3. (Conditional) In the Production environment, click Embed Proof, then click Copy.
    share_proof_embed_old.png
  4. (Conditional) In the Preview environment, click Get embed code, then click Copy.
    share_proof_embed.png

Sharing with Individual Users

You can add users to a proof while you review a proof. To share a proof as described in this section, you must have any of the following permissions within Workfront Proof:

  • Supervisor or Administrator permissions
  • Manager permissions and you are the proof creator or owner
  • Manager permissions with the Author or Moderator proof role

To share a proof with individual users:

  1. Click the Menu icon, located in the upper-left corner of the viewer.
    Screenshot_2018-05-03_09-24-31.png
  2. Click Share.
    The Share proof dialog box displays.
  3. Click Add recipients.
    share_proof_recipients.png
  4. Click the Add recipients button.
    You are taken to the Workfront Proof application and the Share this Version dialog box is displayed.
    proof_share_dialog.png
  5. In the Share section, begin typing the name of a user who you want to share the proof with, then click the name when it appears in the drop-down list.
    Or
    Specify the email address of an external user who you want to share the proof with.
    Repeat this step to add multiple users to the proof.
  6. Continue with the section "Configuring Share Settings" in the article "Configuring Proofs in Workfront."
This article last updated on 2018-06-22 20:01:01 UTC