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Logging Time in the Workfront Mobile App

 

The highlighted information on this page refers to functionality not yet generally available. It is available only in the beta version of the Workfront Mobile app.

For more information about accessing the beta versions of our mobile app, see "Accessing Beta Environments for the Workfront Mobile App."

Logging Time on a Work Item

You can log time on tasks or issues you are currently working on.
For more detailed information about how to use timesheets in Workfront, see "Working with Timesheets."

To log time on a work item:

  1. Navigate to an item you want to log time on.
    You can log time to projects, tasks, or issues in the mobile app. 
  2. Tap the item that you want to log time on.
    mobile_android_beta_log_time_on_task.png
  3. Tap the Log Time icon in the lower right of the screen.
  4. Tap Hour Type. 
    The first time you log time on a task, your default hour type is used. Next time you log time on this task, the hour type you selected last is used by default.
    Hour types enable you to assign your your logged time to a specific category.
    For more information, see "Hour Types."
  5. Tap Hour Type again to close the Hour Type menu.
  6. Tap the date where you want the time to be logged.
    By default, today's date is selected.
    If your system administrator does not allow you to log time in the future, the days after the current date are greyed out and you cannot log time for those dates.
    (Conditional) When using the Workfront beta app for Android, you can log time in either hours or days, according to your personal preference. If you have a Plan license or are a system administrator, you can configure this setting in your profile using the web application, as described in "Configuring Whether Time Is Logged in Hours or  Days."
  7. (Conditional) When you log time in hours:
    1. The Hours tab is selected by default.
      In the Hours tab, type the number of hours you want to log.
    2. Tap to open the Minutes tab, then add minutes to your time.
  8. (Conditional) If you are using the Workfront beta app for Android and you are logging time in days: 
    1. Specify the number of days you want to log for the selected date.
      mobile_log_time_in_days_on_object.png
  9. Tap Done or Log Time.

Working with Timesheets

You can use timesheets in the Workfront mobile app to perform the following actions: 

  • Review information about the timesheet (total time, overtime, time frame).
  • Review and edit time on tasks, issues, and projects that already have time logged against them.
  • Log time for tasks, issues, and projects.
  • Log General Hours which are not associated with any specific project, task, or issue. 
  • Enter updates on timesheets.
  • Submit timesheets for approval.
  • Approve timesheets.

To access your timesheet area in the bottom navigation bar, ensure that it is enabled in your Settings. For information about enabling areas in the bottom navigation bar, see the "Managing What Areas Display in the Bottom Navigation Bar" section in the article "Accessing Your Profile Information and Configuring Your Mobile App."

 Accessing Your Timesheets in the Workfront Mobile App

  1. (Optional)Tap the More icon at the bottom of your screen.
  2. Tap Timesheets
    A list of all your open, submitted and rejected timesheets displays.
  3. Tap a timesheet to select it.
    mobile_inside_timesheet.png
    The Hours tab displays by default. You can view the following information in t
    he Hours tab: 
    • Total Time: Total time logged on the timesheet.
    • Overtime: You cannot indicate the amount of overtime in the Workfront mobile app. However, you can specify it in the Workfront web application and the specified value of overtime then displays in the Workfront mobile app. 
    • A listing of all the days included in the timesheet timeframe that have hours logged for tasks, issues, and projects.
    • Log Time icon: Tap this icon to log time on projects, tasks, issues, or as General Hours. 
      For more information about logging time on timesheets, see "Logging Time on Timesheets in the Mobile App."
  4. (Optional) Tap the Timesheet tab on the Android platform.
    Or
    (Optional) Tap the Details tab on the iOS platform. 
    mobile_timesheet_tab.png
    You can view the following information on the Timesheet or Details tab:
    • Total Time: The number of hours or days logged on the timesheet.
    • Overtime: The number of hours or days manually entered in the Overtime field on the timesheet.
    • Status: The status of the timesheet. You can only see open, submitted and rejected timesheets in the Workfront mobile app.
    • Approvers: If your timesheet has approvers associated with it, you should see their names in this field.
    • Log Time icon: Tap this icon to log time on projects, tasks, issues, or as General Hours. 
      For more information about logging time on timesheets, see "Logging Time on Timesheets in the Mobile App" in this article.
  5. Tap the Updates tab.
  6. Tap Share an update to add new timesheet comments.
    Or
    Tap Add Comment to reply to existing ones.
    For more information about managing updates on timesheets, see "Managing Updates on Timesheets in the Workfront Mobile App" in this article.
  7. Tap the check mark icon in the upper right of your screen to Submit for Approval or Save and Close, when you are ready to submit a timesheet. 

Logging Time on Timesheets in the Workfront Mobile App

You can do the following on timesheets, in the Workfront mobile app:

  • Review and correct time on objects that have previously had time logged. 
  • Log time on projects, tasks, issues, or as General Hours. 

For more information on how to access your timesheet in the Workfront mobile app, see "Accessing Your Timesheets in the Workfront Mobile App" in this article.

Editing Previously Entered Time on Tasks, Issues, and Projects

  1. Tap Timesheets in the bottom navigation bar. 
  2. Tap to select the timesheet for which you want to correct the logged time.
    The Hours tab shows the days that have time logged against them.
  3. Tap, to expand the day you want to log time for.
    A list of objects which have time logged against them should display.
    mobile_inside_a_timesheet.png
  4. Tap to select the item for which you want to edit the time that has been logged.mobile_edit_timesheet_hours.png
  5. Tap Hour Type and select the correct Hour Type, then tap Hour Type again.
    (Conditional) When using the Workfront beta app for Android, you can log time in either hours or days, according to your personal preference. If you have a Plan license or are a system administrator, you can configure this setting in your profile using the web application, as described in "Configuring Whether Time Is Logged in Hours or  Days."
  6. (Conditional) When you log time in hours:
    1. The Hours tab is selected by default.
      In the Hours tab, type the number of hours you want to log.
    2. Tap to open the Minutes tab, then add minutes to your time.
  7. (Conditional) If you are using the Workfront beta app for Android and you are logging time in days: 
    1. Specify the number of days you want to log for the selected date.
      mobile_log_time_in_days_on_object.png
  8. Tap Log Time or Done.

Logging Time on Timesheets

Using the Workfront mobile app, you can log time on a timesheet for projects, tasks, issues, or as General Hours. 

To log time on a timesheet:

  1. (Optional) Tap the More icon at the bottom of your screen.
  2. Tap Timesheets
  3. Tap to select the timesheet for which you want to log time.
  4. The Hours tab shows the days that have time logged against them.
  5. Tap the Log Time icon.
    NOTE You can also access Log Time from the Timesheet or Details tab, or the Updates tab.
  6. Tap General Hours, to start logging General Overhead time. General Overhead time is not associated with any project, task, or issue. 
    Or
    Select an item from the list that displays recently accessed items.
    Or
    Using the search box, search for a project, task, or issue where you want to log time.
    The mobile app searches only for names or reference numbers of items that have been displayed in the mobile app. You cannot search for items by using key words in their Description, Custom Data fields, or any other field. 
    If the item you are searching for is not found, tap Search on the keyboard, to search the entire Workfront system. 
  7. Tap the item, when you can see it in the list to add it to your timesheet. By default, the items you add to your timesheet are pinned to the timesheet and will remain on the timesheet until you manually remove the pin.
    IMPORTANT The pin cannot be removed in the Workfront mobile app, and must be removed in the Workfront web interface. 
  8. Scroll horizontally on the dates displayed in the timesheet, to navigate to the appropriate date and tap it when you find it.
    If your system administrator does not allow you to log time in the future, the days after the current date are greyed out and you cannot log time for those dates.
  9. Tap Hour Type to select the correct hour type, then tap Hour Type again.
    The default hour type is General Overhead.
    mobile_edit_timesheet_hours.png
    If your system administrator does not allow you to log time in the future, the days after the current date are greyed out and you cannot log time for those dates.
    (Conditional) When using the Workfront beta app for Android, you can log time in either hours or days, according to your personal preference. If you have a Plan license or are a system administrator, you can configure this setting in your profile using the web application, as described in "Configuring Whether Time Is Logged in Hours or  Days."
  10. (Conditional) When you log time in hours:
    1. The Hours tab is selected by default.
      In the Hours tab, type the number of hours you want to log.
    2. Tap to open the Minutes tab, then add minutes to your time.
  11. (Conditional) If you are using the Workfront beta app for Android and you are logging time in days: 
    1. Specify the number of days you want to log for the selected date.
      mobile_log_time_in_days_on_object.png
  12. Tap Log Time or Done to save your changes.
  13. Tap the check mark icon to Submit for Approval or Close the timesheet.
    When a timesheet is marked as Closed, it is not displayed in the Workfront mobile app anymore.
    If the timesheet is associated with an Approver, tapping the check mark icon indicates that you Submit for Approval. This turns the status of the timesheet to Submitted, and the timesheet remains in your list of timesheet in the Workfront mobile app, until it is approved. Once approved, the status changes to Closed, and the timesheet no longer displays in the mobile app. 
    For more information about how to manage approvals on timesheets, see "Approving Timesheets in the Workfront Mobile App." 

Managing Updates on Timesheets in the Workfront Mobile App

To record additional information on your timesheet and communicate timesheet changes to other users, you can add updates to the timesheet. You can enter a new update, or add a comment to an existing update using your Workfront mobile app.

Entering a New Timesheet Update

  1. (Optional) Tap the More icon at the bottom of your screen.
  2. Tap Timesheets
  3. Tap a timesheet to select it.
  4. Tap the Updates tab.
    mobile_share_an_update.PNG
  5. Tap Share an update and start typing the update.
  6. Tap Include Others to notify other users of your update or comment.
  7. Select a contact from the list provided and tap Done.
  8. Select the lock in the bottom-right corner, to make the update private for users from your company who also have access to see your timesheet.
  9. Tap Send to record the update.

Adding a Comment to an Existing Timesheet Update 

You can reply to an existing update on a timesheet in the Workfront mobile app by adding a comment. 

To add a comment to an existing update:

  1. (Optional) Tap the More icon at the bottom of your screen.
  2. Tap Timesheets
  3. Tap a timesheet to select it.
  4. Tap the Updates tab.
  5. Find an update you want to add a comment to, and tap Add Comment
    mobile_entering_a__comment.PNG
  6. Tap Include Others to notify other users of your update or comment.
  7. Start typing the name of a user, and select a contact from the list provided.
  8. Tap Done.
  9. Tap the arrow in the bottom-right corner of the update area to record the comment.
    A comment is added to the existing timesheet update. 

Approving Timesheets in the Workfront Mobile App

You can approve timesheets in the Workfront mobile app by following the same steps as for all other approvals.

For more information about how to manage approvals in the Workfront mobile app, see "Managing Approvals."

After you have approved the timesheet, the timesheet status changes to Closed and the timesheet is no longer listed in the Timesheets area for the user. When you reject a timesheet, the timesheet status changes to Rejected, and the timesheet remains in the Timesheets area for the user. 

NOTE If your profile settings indicate that you should log time in days, and a user who logs time in hours submits a timesheet to you for approval, the Total Time of the timesheet appears in days in the Approvals area. The timesheet Total Time appears in hours when you open the timesheet. 

This article last updated on 2018-08-29 17:35:08 UTC