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Searching in the Workfront Mobile App

Searching the App with iOS Spotlight Search

You can use Spotlight search on iOS devices to search content within the Workfront app.

  1. Log in to the Workfront mobile app, as described in "Connecting to the Worfront Site."
    Spotlight does search the Workfront app when you are not logged in to the app.

Spotlight returns search results from your Workfront projects, tasks, or issues in the following circumstances:

  • Projects, tasks, and issues in your Working On area
  • Projects, tasks, and issues assigned to you or one of your teams
  • Projects, tasks, and issues mentioned in a notification (Coming soon)
  • Projects, tasks, and issues requested for approval (Coming soon)

Searching in the Mobile App

You can perform a general search in the mobile app, for multiple objects at the same time, or you can specifically search for the following objects:

  • Projects
  • Tasks
  • Issues
  • People
  • Documents

The search functionality is identical on the iOS and Android platforms. 

To search for an object by name:

  1. Navigate to the Workfront home page.
  2. Tap the magnifying glass in the upper-right corner of the screen.
  3. The Recent Items are shown first in the list.
    This is the same Recent Items list you see in the web application. 
  4. You can select All in drop-down menu in the upper-right corner of the screen to do a general search and search for all objects
    Or
    You can select a specific object from the drop-down menu and start typing the name of the object.
  5. Start typing the name or the reference number of the object in the field provided. You can only search by the name or the reference number of an object, and not any other object field. For example, if you are typing a keyword found in the Description or Custom Form of the object, the item you are looking for is not returned in the results. 
    If you are performing a general search, the objects whose name matches your keyword start appearing in the list. They are grouped by object type.
    The text found in the objects which are uploaded on your mobile device is highlighted in orange. 
    search_results_organized_by_object.PNG
  6. Tap the object when it appears on the list to access it. 
    The search looks for the objects which are listed in the Recent Items list as well as for all objects that have been downloaded on your mobile device first. 
  7. (Conditional) If nothing is found, you are prompted to tap Search on the keyboard, after you have entered your keyword.
    mobile_search_for_all_with_no_results.PNG
    This time, the app is looking for the text you typed to match the name of any object you have access to in the entire system. This might take a longer time. If this search times out, try using more specific keywords.