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Electronic Signatures

Electronic signatures

Electronic signatures allow you to not only enhance security on your proofs, but also comply with industry standards, e.g., Title 21CFR Part 11.

This setting can be made mandatory or non-mandatory at the account level. If this setting is mandatory by default, the feature will be enabled on all proofs created in your account and it will not be possible to disable the feature at proof level. If this setting is non-mandatory by default, you will be able to enable/disable this setting at proof level.

See Account Settings - Settings

If the electronic-signature setting has been enabled on a proof, after a reviewer makes their decision an electronic-signature pop up box will appear asking them to input their details.

The pop-up will show the default message set (if any) and the reviewer will be required to input their email and password.

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Electronic signatures - Proof details page

If a reviewer makes their decision by selecting their decision on the Proof details page (1) an Electronic Signature pop up box will appear asking them to input their details (2) and to confirm their decision (3).

The pop-up will display the default message set (if any) and the reviewer will be required to input their email and password.

The Electronic Signature pop up will show up in the Proof Viewer and also on the Proof details page if the reviewer decides to make their decision from that level.

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If the Single Sign-On option is enabled on the proof, the email and password details will not be displayed in the Electronic Signature pop up when making a decision.

Instead, after clicking the Confirm (4) button on this pop up the reviewer will be redirected to the Single Sign-On page.

After entering their SSO credentials the reviewer will automatically be re-directed back to the Proof details page (or back to the Proof Viewer if the decision is made from there).

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NOTE If the decision is electronically signed there will be the signature icon (5) next to the decision in the Workflow section on the Proof details page. If the decision is changed not by the reviewer but by another person who has edit rights on the proof, that person will not be asked to electronically sign the decision and there will be no signature icon next to the decision (6).

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