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Understanding Electronic Signatures in Workfront Proof

Electronic signatures allow you to enhance security on your proofs and comply with industry standards such as Title 21CFR Part 11.

This setting can be made mandatory or non-mandatory at the account level. If it is mandatory by default, it is enabled on all proofs created in your account and cannot be disabled at proof level. If this setting is non-mandatory by default, you will be able to enable/disable it at a proof level.

For more information, see "General Proof Settings."

When the electronic-signature setting is enabled on a proof, an electronic-signature box prompts any reviewer who makes a decision on the proof to provide their email and password.

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Electronic Signatures on the Proof Details Page

If a reviewer makes their decision by selecting their decision on the Proof details page (1) an Electronic Signature pop up box will appear asking them to input their details (2) and to confirm their decision (3).

The pop-up will display the default message set (if any) and the reviewer will be required to input their email and password.

The Electronic Signature pop up will show up in the Proofing Viewer and also on the Proof details page if the reviewer decides to make their decision from that level.

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If the Single Sign-On option is enabled on the proof, the email and password details will not be displayed in the Electronic Signature pop up when making a decision.

Instead, after clicking the Confirm (4) button on this pop up the reviewer will be redirected to the Single Sign-On page.

After entering their SSO credentials the reviewer will automatically be re-directed back to the Proof details page (or back to the Proof Viewer if the decision is made from there).

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NOTE If the decision is electronically signed, the signature icon (5) appears next to the decision in the Workflow section on the Proof details page. If the decision is changed not by the reviewer but by another person who has edit rights on the proof, that person will not be asked to electronically sign the decision and there will be no signature icon next to the decision (6).

Electronic_Signature_icon.pngFor information single sign-on, see "Single Sign-On Overview."

For information about the Proof details page, see "Managing Proofs." 

This article last updated on 2018-11-20 22:12:56 UTC