As a Workfront Proof administrator, you can assign a Proof Permissions Profile to a user to specify the proofing capabilities that user will have for all proofs in the system. For information about configuring a user's Proof Permission Profile, see "Configuring a User's Profiles and Permissions in Workfront Proof."
NOTE: You can also do the following:
- Grant users specific role on individual proofs. For more information about proof roles, see "Understanding Proof Roles."
- Create custom profiles for users in your organization. For more information, see "Configuring Custom Profiles."
The following table displays the permissions available with each Proof Permissions Profile.
Own Items | Other Users' Items | Admin | Billing | ||||||
Add | View | Edit | Delete | View | Edit | Delete | Edit and Delete | Edit | |
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Admin | ![]() |
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Supervisor | ![]() |
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Manager | ![]() |
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Observer | ![]() |
Consider the following about roles and permissions:
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Assigned profile permissions relate only to the users and items in your own account. The exception is in the case of Satellite accounts, where the Administrator and Billing Administrator for the main (hub) accounts can access and manage the account settings and billing of those accounts from the hub account level.
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Billing Administrators and Administrators can delete users. This can only be done in Account settings.
- When Billing Administrators and Administrators view proofs that are owned by other users in their account, they view them with the role of a Reviewer.
- Using the Read Only role, Billing Administrators and Administrators can access proofs in folders shared with them or in folders created by them.
The following sections describe each profile and the permissions associated with the profile in a standard Workfront Proof setup:
Billing Administrators have access to Account settings and Billing, and have the following permissions:
Can create proofs, upload files, and create folders.
Can view, edit, and delete own proofs and files they create
Can view, edit, and delete proofs and files created by all users in the organization
Can delete the public folders of other users
Has edit rights on all proofs created in the account
Can be set as the Dropzone owner
Can access the Billing page and edit the billing details
Can access the Account settings page and edit the account details
Can empty the Trash
Can add, edit, and delete users
Can create groups and add new contacts
Can delete contacts
Can edit proof comments if there are no replies on them
Cannot edit proof replies
Cannot delete the private folders of other Users
For information on Account settings, see "Account Settings."
For information on Billing, see "Using the Billing Page."
Administrators have access to Account settings and have the following permissions:
Can create proofs, upload files, and create folders
Can view, edit, and delete proofs and files they created
Can view, edit, and delete proofs and files created by all users in the organization
Can delete the public folders of other Users
Has edit rights on all proofs created in the account
Can be set as the Dropzone owner
Can access the Account settings page and edit the account details
Can empty the Trash
Can add, edit, and delete users
Can create groups and add new contacts
Can delete contacts
Can edit proof comments if there are no replies on them
Cannot edit proof replies
Cannot delete the private folders of other Users
Cannot access the Billing page or edit the billing details
Supervisors have the following permissions:
Can create proofs, upload files, and create folders
Can view, edit, and delete own proofs and files they created
Can view, edit, and delete proofs and files created by all users in the organization
Can delete the public folders of other Users
Has edit rights on all proofs created in the account
Can be set as the Dropzone owner
Can create groups and add new contacts
Can delete contacts
Can edit proof comments if there are no replies on them
Cannot edit proof replies
Cannot delete the private folders of other Users
Cannot access the Billing page or Account settings
Cannot add, edit, or delete users
Cannot empty the Trash
Managers have the following permissions:
Can create proofs, upload files, and create folders*
Can view, edit, and delete own proofs and files they create or own
Can see, review, and approve proofs of other users that are explicitly shared with them (Read Only rights to everything in a shared folder)
Can create groups and add a new contact
Cannot view, edit, or delete proofs and files created by other users in the organization
Cannot edit proof comments or replies
Cannot delete the private folders of other Users
Cannot delete the public folders of other Users
Cannot access the Billing page or Account settings
Cannot be set as the Dropzone owner
Cannot empty the Trash
Cannot add, edit, or delete users
Cannot delete contacts
Observers have the following permissions:
Can see, review, and approve proofs of other users that are explicitly shared with them (Read Only rights to everything in a shared folder)
Can view files that are explicitly shared with them
Cannot create proofs, upload files, and create folders*
Cannot view, edit, or delete proofs and files created by other users in the organization
Cannot edit proof comments or replies
Cannot delete any items created in the organization
Cannot access Billing page and Account settings
Cannot be set as the Dropzone owner
Cannot empty the Trash
Cannot add, edit, or delete users
Cannot create groups or add new contacts
Cannot delete contacts
NOTE The menus/functions available to Observers are limited.
- Observers do not see the Header menu or the green New menu in their Dashboard
- Observers do not see the following links in their Settings: Account settings, Billing
The Guest profile is used to give access to proofs for reviewers who do not have their own Workfront Proof account. Guests can access proofs shared with them directly via their personal email notifications.
Can view, review, and approve proofs that are explicitly shared with them
Can view files that are explicitly shared with them
Cannot access the Dashboard
Cannot have folders shared with them
Cannot be added as Authors or Moderators to the proofs
NOTE Guests are not Workfront Proof users, so they cannot see all the proofs shared with them in their own Dashboard.
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