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Sharing proof links

Sharing proof links

Sharing proof links allows you to conveniently share the Proof URL and the Download URL with people using their email address. Proof links can be shared with anyone, not only Workfront Proof users.

People who have not been added to the proof and view it using the Proof URL won't be added to the workflow on the proof and will have Read Only access to the proof.

However, the option to sign in will be available. So, if a person has already been added to the proof, they can simply enter their details and then they will be able to make comments/decisions (depending on their existing role).

If the person has not already been added to the proof, and Subscriptions have been enabled on the proof, they will be able to subscribe (add) to the proof.

Please see Subscriptions for more information.

NOTE

You can share proof links from:

From the Dashboard

To Share the proof links from the Dashboard:

  • Click on the dropdown arrow (1)
  • Select Share proof links from the menu (2)
  • The Share proof links pop-up will open - see below

Sharing_proof_links_-_dashboard.png

From the Proof Viewer

To Share the proof links from the Proof Viewer:

  • Click on the Tools menu at the top of the page (1)
  • Select Share proof links from the menu (2)
  • You will be taken to the Share proof links page - see below

Sharing_proof_links_-_proof_viewer.png

 

From the Views

To Share the proof links from one of the Views:

  • Click on the proof Actions menu (1)
  • Select Share proof links (2)
  • The Share proof links pop-up will open - see below

Sharing_proof_links_-_views.png

From the Folder details page

To Share the proof links from the Folder details page:

  • Click on the proof Actions menu (1)
  • Select Share proof links (2)
  • The Share proof links pop-up will open - see below

Sharing_proof_links_-_folder_details.png

Share proof links pop-up

Here you can:

  • See the name of the proof (1)
  • Decide if you want to share the Proof URL (2) and/or the Download URL (3)
  • Add people that you would like to share the links with by typing their email address (4)
  • Add a custom message to the email with the links (5)
  • To Share proof links click on Submit (6)

An email with the proof links will be sent to the people on the share list.

NOTE The Share proof links pop-up opens when you select this option from the Views, the Dashboard or the Folder details pages. After selecting the Share proof links option from the Workfront Proof Viewer you'll be taken to a separate page instead. 

Share proof links email

When Proof links are shared with someone, they will receive the below email containing the Go to proof link (1) and the Download link.

If one of the links is disabled on the proof, it won't be visible in the email as well.
Sharing_proof_links_email.png