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Viewing the Progress and Status of a Proof

The highlighted information on this page refers to functionality not yet generally available. It is available only in the Preview Sandbox environment.

 [Information in this article is duplicated in "Viewing the Progress and Status of a Proof" in the "Managing Proofs within Workfront" section.]
Understanding Proof Progress

Proof progress indicates the progress of a proof from the time the proof is sent to reviewers, to the time a decision is made by the reviewers.

Proof progress is represented by the progress icons and colors.

proof_edit_existing_progress.png

Proof progress is tracked at the following levels:

  • Individual: Tracked for each of the collaborators.
  • Stage: Calculated from individual progress bars.
  • General: Calculated from all lower levels.

By default, the overall progress of the proof is driven by the “worst-case” participant. For example, there are four reviewers and approvers on a proof, each of them needing to make a decision. If three of the reviewers have made their decision but the fourth reviewer has not, the overall progress bar for the proof does not show the letter D in green, because of the outstanding decision.

If the Primary Decision Maker setting is selected on a proof and the primary decision maker submits a decision, the D in the proof progress bar turns green for all reviewers because no other decisions are required.

Similarly, if the Only One Decision Required setting is selected on a proof and any reviewer submits a decision, the D in the proof progress bar turns green for all reviewers because no other decisions are required

Progress Icon Descriptions

The following table lists the progress icons (letters) used in the progress bar and their meaning:

Progress Icon

Description

proof_progress_sent_icon.png

Sent

The proof has been sent to reviewers.

proof_progress_opened_icon.png

Opened 

Either the Proof details page has been opened or the proof itself has been opened in the Proof Viewer.

proof_progress_comment_icon.png

Comments made

Comments have been made on the proof.

If there are no reviewers (users who can make comments) designated for the proof, the C icon does not appear in the progress bar.

proof_progress_decision_icon.png

Decision made

A decision has been made on the proof.

If there are no approvers (decision makers) designated for the proof, the D icon does not appear in the progress bar. 

Progress Icon Colors

The following table lists the colors used in the progress bar and their meaning:

Color

Description

White

Not complete.

Orange

Not complete and deadline is less than 24 hours

Red

Not complete and passed deadline

Green

Complete

 

Understanding Proof Status

The proof status displays the status of decisions that are required for the proof.

proof_edit_existing_status.png
The standard status options are as follows:

  • Pending
  • Approved
  • Approved with Changes
  • Changes Required
  • Not Relevant 

If custom decisions are set up in your account, the status options reflect your custom decision settings.

The status of the proof is driven by the “worst case” participant. For example, suppose there are three decisions on the proof: two have the status of Accepted and one has the status of Rejected. The "worst case" decision of Rejected over-rules the other decisions and the overall status of the proof is shown as Rejected

Viewing Progress and Status

You can view progress and status for proofs, stages, and reviewers on each stage. 

For information about viewing progress and status in Workfront Proof and on the Details page, see "Viewing the Progress and Status of a Proof."

For information about viewing progress and status in the Desktop Proofing Viewer, see "Reviewing a Workflow in the Desktop Proofing Viewer."

This article last updated on 2018-05-16 18:34:37 UTC