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Viewing the Progress and Status of a Proof in Workfront Proof
Understanding Proof Progress

Proof progress indicates the work done on a proof from the time you send the proof to reviewers to the time they make a decision on the proof.

Progress Icons

The progress icons, S, O, C, and D, appear in the progress bar indicate proof progress.

proof_edit_existing_progress.png

They indicate the following information about a proof:

Progress Icon

Description

proof_progress_sent_icon.png

Sent. The proof has been sent to reviewers.

proof_progress_opened_icon.png

 

Opened. A reviewer has opened the Proof details page or opened the proof itself in the Proofing Viewer.

proof_progress_comment_icon.png

Comments. Reviewers (users who can make comments) have made comments have been made on the proof.

If no reviewers are designated for the proof, this icon does not display.

proof_progress_decision_icon.png

Decision. A reviewer has made a decision on the proof.

If no approvers (decision makers) are designated for the proof, this icon does not display. 

These icons can appear in the following colors to indicate certain information about the proof's progress:

  • Green. Complete.
  • White. Not complete.
  • OrangeNot complete and deadline is less than 24 hours.
  • Red. Not complete and past the deadline.

Levels of Proof Progress

Workfront Proof uses the progress icons to track a proof's progress at each of the following levels:

  • For each reviewer, based on that person's activity on the proof. 
  • For each stage, based on the progress the reviewer on the stage who is most behind in the proofing process. Add link to new article "Understanding Stages" after Karen edits it.
  • For the proof, based on the progress of the stage (group of reviewers) who is the most behind in the proofing process.

For an example of how Workfront Proof determines progress using the reviewer or stage that is most behind, suppose three reviewers on a proof need to make a decision. If two of them have made their decision but the third has not, the progress bar for the proof does not show the D in green because of the outstanding decision.

If the Primary Decision Maker setting is selected on a proof and the primary decision maker submits a decision, the D in the proof progress bar turns green for all reviewers because no other decisions are required.

Similarly, if the Only One Decision Required setting is selected on a proof and any reviewer submits a decision, the D in the proof progress bar turns green for all reviewers because no other decisions are required.

Understanding Proof Status

The proof status displays the status of decisions that are required for the proof.

proof_edit_existing_status.png
The standard status options are:

  • Pending
  • Approved
  • Approved with Changes
  • Changes Required
  • Not Relevant 

If custom decisions are configured in your account, the status options reflect your custom decision settings.

The status of the proof is driven by the “worst case” participant. For example, suppose there are three decisions on the proof: two have the status of Accepted and one has the status of Rejected. The "worst case" decision of Rejected over-rules the other decisions and the overall status of the proof is shown as Rejected

Viewing Progress and Status

You can view progress and status for proofs, stages, and reviewers on each stage. 

For information about viewing progress and status in Workfront Proof and on the Details page, see "Viewing the Progress and Status of a Proof."

For information about viewing progress and status in the Desktop Proofing Viewer, see "Reviewing a Workflow in the Proofing Viewer."

Information in this article is also in the "Managing Proofs within Workfront" section of "Viewing the Progress and Status of a Proof".
This article last updated on 2018-08-03 19:17:48 UTC