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Proofing Email Alert Options

You can customize email notifications in your Personal settings.

To locate email notification settings:

  1. Click your avatar in the top-right corner of the screen, then click Personal settings.
  2. Click the Proofing defaults tab.
  3. Under Default email notification settings, set the notification preferences for the following fields:
    • Default Email Alert
    • Default email alert for new guest reviewers
  4. Choose one of the following options:
    • All activity: An email is sent to the reviewer every time there is any activity on the proof (e.g., a new comment, reply, or decision has been made).
      NOTE You won't receive an email alert about your own activity (i.e. comment, reply, decision made) on a proof.
    • Replies to my comments: An email is sent to the reviewer only if someone replies explicitly to their comment (this excludes their own replies on their own comments). This means that if somebody else on the proof makes a new comment, the reviewer would not get notified.
      NOTE Although reviewers with this email alert setting will not be notified of other new comments, they will still be able to see all comments on the proof if they open the Proof Viewer.
    • Decisions: An email is sent to the reviewer only when someone makes a decision.
      NOTE You won't be notified on your own decision unless you select an email confirmation option upon submitting your decision.
    • Final decision: An email is sent when the final decision has been made on the proof, i.e, when the last approver on the proof has made their decision.
    • Hourly summary: An email is sent to the reviewer every hour with a summary of all the comments, replies and decisions that have occurred in the last hour.
      NOTE A notification email won't be sent to you if in the last hour there is only your own activity on the proof.
    • Daily summary: An email is sent every day with all comments, replies and decisions listed ONLY IF there has been activity in the last day.
      NOTE Notification email won't be sent to you if in the last 24 hours there is only your own activity on the proof.
    • Disabled: No email alerts are sent.
      NOTE The system default is Daily summary (also seen as Not Set). If you or your reviewers do not make any other changes, all your proofs will have this setting.
  5. Confirm whether you want to apply the changes to existing and new proofs or new proofs only.

 

This article last updated on 2018-10-12 22:23:18 UTC