Setting up Actions on comments is really easy.
To add a new action:
- Click on the New action link
- Add the name of the action
- Click Save.
If you would like to rename an existing action,
- Click on the Setup link for that action
You will then be able to rename the action and reactivate or deactivate it.
There is no limit to the number of actions you can set up in your account. To reorganize the actions list use the blue arrows.
To find out more about using Actions on comments in your reviews, please go to Actions on comments.
Actions on comments are only available on Select and Premium plans.
Proof pop up messages are a good way of communicating general information to all of your reviewers.
On load message
The On load message displays as soon as the proof opens in the Viewer. It is described further in the Reviewing proofs article.
To set up the On load message:
- Click Edit,
- Add the text of the message,
- Format it,
- Then click Save
For this message, you can also customize the confirmation button text. The text you add to this field is used as the label on the button displayed in the pop up.
On decision message
The On decision message displays when a reviewer selects their decision on the proof and clicks Save.
To set up this message:
- Click Edit,
- Add the text of the message,
- Format it,
- Then click Save.
In the Proof defaults section of the Settings page you can define global proof default settings that are going to be applied to all proofs created in your account. The visibility of these settings in your account depends on your plan level; requirements for each setting are specified below.
Deadline (+ business days)
A standard workflow setting - the deadline on all new proofs in your account will be set automatically by the system, the calculation is based on the number of business days you put in this field. This setting does not apply to Automated Workflow proofs.
Copy owner from original proof
This setting is useful if you have different people creating different versions or copies of your proofs. By default, this setting is set to enabled, and it means that the person who is the owner of the first version will be automatically made the owner of all consecutive versions of the proof, regardless of who creates these versions.
If you set this setting to disabled, the person who creates the version becomes the owner of that version. This means that different versions of the same proof can have different owners.
This setting applies both to creating new proofs and copying proofs.
This setting will make Electronic signatures mandatory on all proofs created in your account. When decision makers on the proof submit their decision, they will be asked to confirm it by putting in their login credentials. It also means that you will not be able to share your proofs with guest reviewers who do not have Workfront Proof logins.
The Electronic signatures message will be displayed to the reviewers when they are asked to electronically sign their decision on the proof.
To find out more about Electronic signatures, please visit the Electronic signatures help page. Electronic signatures are Select and Premium feature.
The Proof counter assigns a number to the proofs created in your account. The number is specific to your account. The same number is assigned to all versions of a proof. You can decide what number should the count start from. Note that once you enable the counter and start creating proofs, you will not be able to change the start number.
The Proof counter is available on Select and Premium plans.
Make folder mandatory
This setting forces users to add their new proofs to folders. It is a great way of keeping all your proofs organized - the proof creator will not be able to save a proof unless they pick a folder for their proof.
Disable proof email notifications
This setting is most commonly used by companies who developed an integration with their own systems using our Public API. If enabled, it disables all emails going out from your account, including the New proof emails and Email alerts. You will still see the Message and Share proof links options in the account, but they will not trigger any emails.
Right-to-left text support in comments
If your reviewers will be using languages with the right to left text direction in their comments, set this setting to enabled. It will allow them to change the text direction of their comment. To find out more, please visit Commenting in right-to-left languages.
Login required enhances the security of the proofs created in your account. If it is enabled on a proof, reviewers are required to log in using their email and password before they are allowed to view the proof. This also means that you cannot share the proof with guest reviewers.
If you make Login required mandatory in your account, it will be forced on all proofs created in your account. This is a setting that is only available on Select and Premium plans.
If you don't want your reviewers to be able to delete their own comments, you can disable this option in your account.
The new proofing viewer is available to use for video and static proofs. (The legacy proofing viewer is currently used for rich media proofs regardless of the setting you choose in this section.)
You can choose whether the new proofing viewer is used for users in your organization.
To enable the new proofing viewer for users in your system, select from the following options:
- Enabled and default: When this option is selected, the new proofing viewer is the default viewer for all users in your system when reviewing video or static proofs.
Users can individually opt out of using the new proofing viewer, as described in "Enabling and Disabling the Proofing Viewer" in "Reviewing a Video Proof in the Proofing Viewer" and in "Reviewing a Static Proof in the Proofing Viewer." This user setting is remembered the next time the user launches the proofing viewer.
- Enabled and not default: When this option is selected, all video proofs are opened in the legacy proofing viewer by default.
Users can individually opt in to using the new proofing viewer when reviewing video proofs, as described in "Enabling and Disabling the Proofing Viewer" in "Reviewing a Video Proof in the Proofing Viewer" and in "Reviewing a Static Proof in the Proofing Viewer." This user setting is remembered the next time the user launches the proofing viewer.
- Disable new viewer: When this option is selected, users cannot use the new viewer.
This option is selected by default.
For information about using the new proofing viewer, see "Reviewing Proofs in the Proofing Viewer."
You can choose who your proofs are shared with, what versions are available for reviewers, and when proofs with an automated workflow are visible to users who are associated with a given stage.
For more detailed information around sharing settings within Workfront Proof, see "Configuring Sharing Settings."
You can create a customized subdomain for your account. The subdomain will replace the word app in your account URL with the subdomain name.
Please see Branded domains.
You can setup branding on:
- The splash page when the proof loads
- Log in and Log out screens
- Email notifications
NOTE Make sure that the Branding field at the top of this section is enabled.
Also see Branding.
In this section you can enhance password security for your users. To configure any of the settings, click on the Setup link and edit the active field.
Minimum password length
This setting allows you to set the minimum password length. The default Workfront Proof value is six characters; however, you may want to increase the number, depending on your organization's policies.
You can force the users to use a mix of lowercase, uppercase, numbers, and symbols in their passwords. You decide how many characters the password should contain.
Maximum characters repetition
You can decide how many characters can repeat in each user's password.
Automatic password aging
This setting forces the users to regularly change their password. You decide how often they should be asked to do so.
Number of password repetitions not allowed
Here you can configure the number of password repetitions not allowed in your account.
If enabled, this setting will lock your users out from the account after unsuccessful login attempts. You decide how long they should wait before they can access their account again and after how many unsuccessful login attempts.
Lock user if password not reset after 30 days
If your user doesn't change their initial password within 30 days from their profile activation, they will be locked out from accessing the account.
Account Administrators can unlock (reactivate) users who get automatically locked by the system. This will give them additional seven days to change their password.
Lock user if inactive from 120 days
If your user does not login into their account or a Login required proof for 120 days, their profile will be automatically locked, preventing them from accessing the account.
Account Administrators can unlock (reactivate) users who get automatically locked by the system.
Please see Advanced password settings.