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The Dropzone

If you have the Enterprise plan, you can use the Dropzone to submit new proofs and new versions of proofs to your account without having to log in to your account.

When you submit a proof via the Dropzone, it appears in the Dropzone page in your Workfront Proof account. From there, you can route it into your workflow. 

This article explains the following about the Dropzone:

Submitting a New Proof via the Dropzone URL

  1. In your browser, go to the unique Dropzone URL, as described in "Dropzone Configuration." 
  2. Enter your email address.
  3. Click Select a file or Capture a web page and choose the file or web page you want to upload.
  4. Enter the security code, then click Next.
    A progress bar shows you the progress of your upload.
    In the next screen, you will be able to add Proof details.
    Note that this section appears only if it has been enabled in the Dropzone settings.
  5. Once you've filled in the details, click Next.
    NOTE Any reviewers added to the proof will only receive their notification email upon activation of the proof (see below).

    Your proof goes through the following states after you submit it to the Dropzone:

    • When you first upload a file to the Dropzone, the proof shows there as a Draft. 
    • Once you complete the submission, the proof shows in your Dropzone as Submitted.
    • Once the proof has been activated and unlocked, it shows in your Dropzone as Active.
    • If the proof is locked, it shows in your Dropzone as Locked.


Submitting a New Version of an Existing Proof via the Dropzone URL

  1. In your browser, go to the unique Dropzone URL, as described in "Dropzone Configuration." 
  2. Enter your email address.
  3. Select the check box to indicate that you are uploading a new version of an existing proof.
    For information about creating a new version of a proof, see "Creating Proof Versions."
  4. Click Select a file or Capture a web page and choose the file or web page you want to upload.
  5. Enter the security code, then click Next.
    A progress bar shows you the progress of your upload.
    Workfront Proof sends you a validation email.
  6. Click the link in the email.
    The email opens the Dropzone window in your browser. The link in the email notification is valid for 24 hours.
  7. Select the previous version of the proof (only proofs that you created/submitted will be shown).
    In the next screen you will be able to add proof details.
    This section appears only if it has been enabled in Dropzone settings.
  8. Type the details, click Next.
    NOTE Any reviewers added to the proof will only receive their notification email upon activation of the proof (see below).

    Your proof goes through the following states after you submit it to the Dropzone:

    • When you first upload a file to the Dropzone, the proof shows there as a Draft. 
    • Once you complete the submission, the proof shows in your Dropzone as Submitted.
    • Once the proof has been activated and unlocked, it shows in your Dropzone as Active.
    • If the proof is locked, it shows in your Dropzone as Locked.

Submitting a New Proof via the Desktop Uploader 

You can submit your proofs to the Dropzone via the Desktop Uploader. This is a convenient way to upload large files or large volumes of files to the Dropzone as proofs. 

You don't need to log in to the Desktop Uploader to upload your proofs to the Dropzone, and you can submit the proofs to any Dropzone that has been shared with you. 

For more information, see "The Desktop Uploader."

  1. If you have not done so already, download the Desktop Uploader.
  2. Open the Desktop Uploader.
  3. Click Dropzone (1).
    Desktop_Uploader_-_Dropzone.png
  4. Drag and drop files from your desktop or click Browse files to find and add them to the upload queue.
  5. Enter the Dropzone URL (3).
    This can be found in the Dropzone tab of the Account settings page. See "Dropzone Configuration" for more information.
  6. Enter your email address (4).
  7. Click Upload (5).

Desktop_Uploader_-_Dropzone2.png
NOTE If you are logged in to your Workfront Proof account through the Desktop Uploader, you can access the Dropzone submissions area from the Welcome screen (6) or the Dropzone tab (7) in the application.
Desktop_Uploader_-_Dropzone_logged_in.png

Your proof goes through the following states after you submit it to the Dropzone:

  • When you first upload a file to the Dropzone, the proof shows there as a Draft. 
  • Once you complete the submission, the proof shows in your Dropzone as Submitted.
  • Once the proof has been activated and unlocked, it shows in your Dropzone as Active.
  • If the proof is locked, it shows in your Dropzone as Locked.

Emailing a Proof to the Dropzone

  1. Send an email with the file attached to the Dropzone email address.
    You can find the Dropzone email address in the Dropzone tab within Account settings. For more information, see "Dropzone Configuration."
    Workfront sends a Complete your submission email asking you to confirm whether the file was a new proof or a new version. The link in the email notification valid for only 24 hours.
  2. Click the link and follow the steps above, depending on whether it is a new proof or a new version of an existing proof.
    NOTE The Dropzone owner (and any people set to be notified) will not be notified that there has been a new submission to the Dropzone until all the steps above have been completed.

Completing Your Submission

Workfront sends you (the submitter) a Complete your submission email asking you to confirm whether the file was a new proof or a new version. The link in the email notification is valid for 24 hours.

  1. Click the link and follow the steps above, depending on whether it is a new proof or a new version of an existing proof.

Activating the Proof

The Dropzone owner receives a notification email to advise that a new proof has been submitted to the Dropzone:

  • The proof appears in the Dropzone page in your account (to access the Dropzone page, click the link in the left navigation sidebar).
  • The proof is accessible by the Dropzone owner (or a user who has at least a Supervisor profile). The owner can be changed within Dropzone settings (only a Billing Administrator or an Administrator can do this).
  • Before the proof can be worked on it must be activated/unlocked by the Dropzone owner (a user with at least a Supervisor profile can also do this). The status of the proof shows as Submitted until it has been activated/unlocked.

To activate the proof:

  1. Go to the drop down menu to the right of the proof and click Activate.
    Once the proof has been activated/unlocked:
    • The proof status changes to Active.
    • Any people that were added to the proof will receive a notification email to advise that they have a new proof to review. (No email is sent until the proof has been activated/unlocked.)
    • The proof can be worked on as normal
      NOTE If the submitter also adds themselves explicitly to the proof, they will not receive a New proof email. For more information, see "The New Proof Email."

Managing Your Dropzone

The Dropzone page makes it easy to manage the submissions to your Dropzone. Your Dropzone page includes the following options and functionality:

  • Page layout (1)
  • Choose to include/exclude archived proofs in the view (2)
  • Action buttons (3)
  • Sort (4)
  • Filter (5)
  • Proof actions menu (6)
  • Unarchive the proof (7)
  • Expand/collapse proof summary (8)
  • Select a proof (9)

The page layout and sorting and filtering options are the same as in the Views lists. See "Views" for more information.

New_Dropzone_design__Feb_2013_.jpg

 

This article last updated on 2018-10-13 00:52:42 UTC