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Archiving proofs
Introduction to archiving proofs

Proofs on which there has been no activity for 60 days will automatically be archived. You can manually archive proofs before 60 days if you wish.

You can only archive proofs on which you have edit rights. However, anyone can unarchive a proof (including reviewers who are not users of ProofHQ).  

When you manually archive your proofs, the pop-up message with an additional option is displayed - you can choose whether you want to lock the proof upon archiving or keep it active.

In the Archive proof pop-up:

  • Check the tick-box (1) to lock the proofs
  • Save your changes (2)
  • Cancel the action (3)

Archived proofs:

  • Will only appear in the Archived proofs view of the Views page
  • Will remain in your account indefinitely (unless they are deleted)
  • Can be unarchived at any time
  • Do count towards your storage limit (if you'd like to free up some storage see backups)
  • Lock automatically When being auto-archived
  • Can be locked or unlocked when being manually archived
  • Archiving and unarchiving is logged in the Activity section of the proof - please see Managing a proof for details

Please note: Files and folders cannot be archived - only proofs.

Manually archiving proofs from the dashboard

To archive one or more of your proofs in your Dashboard:
  • Select the tick box of each proof you want to archive (1)
  • Click More actions in the header menu (2)
  • Choose Archive from the drop down menu (3)
Please note: It can take up to 24 hours for the archiving process to be completed.
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Manually archiving proofs from a list view

You can easily archive proofs from any list view. To do so:
  • Select the tick box of each proof you want to archive (1)
  • Click the More actions button (2)
  • Choose Archive from the drop down menu (3)
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How to tell if a proof has been archived

If a proof has been archived:
  • It will appear only in the Archived proofs view (1), with the archived icon next to the proof's name
  • The Proof details page will show an unarchive button at the top of the page (2)
  • It will include an entry in the Activity section* (3)
Please note: To open an archived proof, you must first unarchive it.
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*If the Activity log doesn't contain a name of the user archiving a proof, this means that the proof was archived automatically after 60 days of inactivity. 

Unarchiving proofs

A proof can be unarchived at any time, by anyone (including reviewers who are not users of ProofHQ), in the ways detailed below.

Unarchive from the archived proofs view

 

To unarchive a proof from the proof Archived proofs view:

  • Go to the Archived Proofs view (1), tick the box next to the proof(s) you want to unarchive
  • Click the action button (2)
  • Select Unarchive from the drop down menu (3)
  • A message will appear at the top of the page to indicate that your proof is being unarchived (4)
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Unarchive from the proof details page

To unarchive a proof from the Proof details page:

  • Click the Unarchive button at the top of the page (1)
  • A message will appear to indicate that your proof is being unarchived (2)
Unarchiving_proof_details.png
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Unarchive selected proofs using the more actions menu

To unarchive one or more proofs using the More actions menu:

  • Go to the Archived proofs view (1)
  • Select the tick box of the proofs you want to unarchive (2)
  • Click More actions in the header menu (3)
  • Choose Unarchive from the drop down menu (4)
  • A message will appear to indicate that your proof is being unarchived
Unarchiving_views_action_menu.png

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Unarchive using the link on the archived proof alert page
 

If you try to open an archived proof a warning page will appear notifying you that the proof has been archived (and therefore cannot be opened). However, you will be given the option to unarchive the proof. To do so, simply click the green Unarchive button.

A message will be displayed indicating that your proof is being unarchived.

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