Creating a Business Case

You can use the Business Case to request a project. The Portfolio Manager or Project Sponsor uses the information from the Business Case to analyze and prioritize the project. 

You can create a Business Case after your system administrator enables the Business Case. For more information about enabling a Business Case, see the "Business Cases" section in "Setting Project Preferences."

To create a Business Case:

  1. Click Projects in the Global Navigation Bar.
  2. Click New Project and select Request Project.
  3. Specify a name for your project.
  4. To edit aspects of the Business Case, click the Edit links that correspond to the following sections.
    All fields except for Goals must be filled out for the Portfolio Optimizer to provide a value for the project.

    Project Info: Includes the basic information of a project, including a description, who the project owner is, who the project sponsor is, what portfolio it belongs to, the planned benefit, the project status, and the start and end dates.
    By default, the project owner and the project sponsor are the users creating the business case and the project status is set to Idea. If you change the project status to anything other than Idea or Planning, the Submit button disappears.

    Goals: Defines the objectives for the project. This field displays the goals in order of priority. The priority level is entered when the goal is created. For more information on goals, see “Creating Goals.” 

    Expenses: Displays the non-labor costs that are incurred. Any expenses that you enter on the Business Case are also entered on the Expenses tab as planned expenses. For more information on expenses, see “Managing Expenses.” 
    Your system administrator can set up custom expense types. For more information on creating custom expense types, see "Creating Custom Expense Types." 

    Resource Estimates: Displays anticipated labor resources needed to complete your project. You can view your requested labor resources by FTE, Hours, or Cost. The information displayed here is also displayed in the capacity planner. For more information on Resource Estimates, see "Resource Pools on the Business Case."

    Risks: Displays factors that might prevent a project from finishing on time or on budget. These factors allow the Portfolio Manager or Project Sponsor to make an educated decision on the project. For more information on risks, see “Creating Risks on a Project.”
    Your system administrator can set up custom risk types. For more information on crating custom risk types, see "Creating New Risk Types" in "Editing and Creating Risk Types."

    Scorecards: Used to measure the alignment, which is displayed in the Business Case Summary. For more information about applying a scorecard, see "Applying a Scorecard to a Project." For more information on alignment, see "Generating an Alignment Score."
    To apply a scorecard, your system administrator must create one. The scorecard field does not show up until one is created. For more information on creating a scorecard, see “Creating a Scorecard.”

    Custom Forms: Used to collect additional information that is not displayed in the other fields of the business case. For more information on applying a custom form, see "Attaching a Custom Form to a Business Case." 
    To apply a custom form, your system administrator must create a custom form. For more information on creating a custom form, see “Creating Custom Forms.” 

  5. Click Submit.
    The project status is changed to Requested and your project is submitted to the Portfolio Manager or the Project Sponsor for approval.