Granting Access

Users can request access to objects within Workfront. For more information about requesting access, see "Requesting Access."

If you are the owner of an object, you might be required to grant or deny access.

Managing Access Requests in My Work

You can view and manage access requests made to you in one convenient location.

Access requests that are no longer valid (because they were granted by another user) are automatically removed from your access list after two weeks.

To manage access requests made to you:

  1. Click My Work in the Global Navigation bar.
  2. Click the Approvals tab, then click My Approvals.
  3. Click Access.
    All access requests that have been made to you are displayed.
  4. (Optional) If the user included a message with the request, the message is displayed next to the orange message icon.
  5. In the Change access drop-down list, select the level of access that you want to grant to the user.
    Click Ignore to remove the access request from your list.
    The user who is requesting access is not notified that you ignored the request, and the request is still displayed in the user's Work I've Submitted for Approval area.
  6. Click Grant Access.

Managing Access Requests in Home

  1. Go to Home in the Global Navigation Bar.
  2. In the Work List, select the access request you want to manage.
  3. In the upper-right corner, click the grant access button.
    Depending on the type of access requested, the button name changes. For example, if the requestor asks for View access, the button says Grant View Access.
  4. (Optional) To grant a different level of access than requested, click the arrow next to the grant access button and select the new access.
    A message appears confirming access was granted.
    Click Ignore to deny access.
    A message appears confirming access was ignored.

Configuring Email Notifications For Requests

You can configure whether you receive email notifications for access requests. Your system administrator can disable this functionality (as described in "Enabling and Disabling Event Notifications").

  1. Click your avatar in the upper-right corner of the Global Navigation bar, then click My Settings.
  2. Click Preferences, or scroll to the Preferences section.
  3. In the Email Me When drop-down list, select or deselect Someone requests access from me, depending on whether you want to receive email notifications when another user requests access from you or not.
  4. Click Save Changes.

Audited 6/27/2018

This article last updated on 2019-04-01 14:24:32 UTC