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Understanding Planned Hours

The Planned Hours associated with a task, issue, or project represent the amount of time required for the assigned users to complete the task, issue, or project.

You must define the value of Planned Hours for tasks and issues if you want to use the Resource Management tools in Workfront. 

You can modify the value of Planned Hours on tasks, depending on the Duration Type of the tasks. For more information about modifying Planned Hours on tasks in relation to the Duration Type of the tasks, see "Understanding Planned Hours and Duration Types on Tasks."

You can modify the value of Planned Hours on issues at any time. 

You cannot modify the value of Planned Hours of projects, as they are a calculated sum of all Planned Hours of all the tasks on the project. 

Understanding Planned Hours and Duration Type on Tasks

For tasks, Planned Hours can be directly modified only when using the Calculated Assignment Duration Type. For more information about the Calculated Assignment Duration Type, see "Calculated Assignment Duration Type."

If the Effort Driven, Simple, or Calculated Work Duration Type is used, Workfront determines Planned Hours based on the value input in the Duration field; however, in this case the Planned Hours are always equal to the Duration (in hours) and is not impacted by the percent allocation of the assigned resources. 
For more information about the Effort Driven Duration Type, see "Effort Driven Duration Type."
For more information about the Calculated Work Duration Type, see "Calculated Work Duration Type."
For more information about the Simple Duration Type, see "Simple Duration Type."

Understanding the Distribution of Planned Hours Across the Duration of a Task

By default, Workfront distributes the Planned Hours evenly across the Duration of a task, allocating an equal number of Planned Hours for each day of the task, according to the availability of the project schedule.

For example, if a task is set to start at 4 PM and the schedule has one hour left in the first day of the task, Workfront puts one Planned Hour in the first day of the task Duration, then divides the remainder of the Planned Hours equally between the rest of the days in the task Duration. 

To see what amount of Planned Hours is applied to each day during the Duration of a task, you can access the Resource Grid inside the Legacy Gantt of a project. 

NOTE The Planned Hours per Day is the allocation of Planned Hours for each day during the Duration of the task.  If the task has one assignment, then this number represents the Planned Hours per Day per assignment, as well. If the task has multiple assignments, the Planned Hours per Day per assignment is different than the Planned Hours per Day for the task. There is no visual representation in Workfront for the Planned Hours per Day per assignment, for tasks with multiple assignments.

To view the Planned Hours per Day for a task using the Legacy Gantt chart:

  1. Navigate to the project for which you are calculating your revenue.
  2. Click More, then click Legacy Gantt.
  3. Click the Resource Grid icon in the upper-right corner of the Gantt chart.
    The Planned Hours are distributed evenly across the duration of the task, according to the calendar days displayed in the chart.
    resource_grid_in_gantt.png

Understanding Planned Hours on Tasks vs. Planned Hours on Projects

Planned Hours on Tasks

When a task contains subtasks, the Planned Hours of the parent task is the sum of all Planned Hours on any subtasks. You cannot update the Planned Hours of a parent task.

NOTE Unlike Planned Hours, Actual Hours on a parent task are hours logged directly on the parent task. They do not represent a sum of the Actual Hours of the children tasks.
For more information about Actual Hours, see "Understanding Actual Hours."

Planned Hours on Projects

You cannot edit the amount of Planned Hours on a project. Planned Hours on a project are a calculated sum of all Planned Hours from all the tasks on the project.

Whether issues are included in the calculation for Planned Hours depends on the location within the project where you are viewing Planned Hours. You can view Planned Hours in the following locations within a project:

  • Project Details tab: The Planned Hours for the issues on the project are not taken into account when viewing the total number of Planned Hours for the project in the Project Details tab. 
  • Utilization tab: The Planned Hours for the issues on the project are taken into account when viewing the total number of Planned Hours for the project in the Utilization tab.

Finding Planned Hours 

You can find the Planned Hours information on tasks, issues, or projects in the following locations:

Planned Hours in the Details Tab

Finding the Planned Hours in the Details tab is identical for tasks, issues, and projects. 

To locate the Planned Hours value on the Details tab of a task: 

  1. Navigate to a task for which you want to review the Planned Hours.
  2. Navigate to the Task Details tab.
    actual_hours_on_task_details_tab.png
  3. Select the Overview sub-tab.
    Notice the Planned Hours value.
    This value represents the time it would take the user assigned to the task to complete it. 

Planned Hours when Editing a Task or Issue

Finding the Planned Hours while editing a task or an issue is identical. 

You cannot edit the Planned Hours of projects manually, as they are a calculation of all Planned Hours of all the tasks on the project. 

To locate the value of Planned Hours while editing a task:

  1. Navigate to the task or issue you want to view Planned Hours for.
  2. Click Edit Task.
    The Planned Hours are located in the Overview section. 

Planned Hours in Reports

The Planned Hours column is included in the Standard view of a task list, by default. For issues and projects, you can add it to the view, when you are editing the view or inside a report. 

Adding the Planned Hours column to a project view is similar to building a view in a project report. 
To show Planned Hours in a project report:

  1. Navigate to the Reporting area in Global Navigation Bar.
  2. Select the Reports tab.
  3. Click New Report, then choose Project as your object.
  4. Click Add Column, and start typing Planned Hours when the Show in this column drop-down field is displayed. Select the field when it appears in the list.
  5. Click Save + Close to save the report. 
    planned_hours_for_projects_report.png
    The Planned Hours column shows the total number of Planned Hours on each project. 

Planned Hours in Resource Management Tools

You can see the value of Planned Hours for your tasks, issues, or projects when using the following Resource Management tools: