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Understanding System-Tracked Update Feeds

The highlighted information on this page refers to functionality not yet generally available. It is available only in the Preview Sandbox environment.

Understanding the Update Stream

Workfront captures the activity taking place on certain objects in Update Feeds at the object level. The collection of all Update Feeds form the Update Stream on an object. Most objects have an Updates tab where the Update Stream is located.

The Update Stream includes the following types of updates:

  • Updates manually entered by users, also referred to as Notes. 
  • Updates automatically made by the system, which capture changes that happened to the respective object. For example, status changes, assignment changes, document uploads are some of the automatic updates listed in the Update Stream of an object.

The following objects have an Update Stream: 

  • Project
  • Task
  • Issue
  • Portfolio
  • Program
  • User
  • Templates
  • Template tasks
  • Documents
  • Timesheets
    Timesheets do not have an Updates tab. The Update Stream is located at the bottom of the timesheet. 

Your Workfront license determines whether system updates display by default in the Update Stream of objects. Workfront users with a Plan license have system updates enabled by default. However, users can filter out system updates, as described in the "Filtering System Updates" section in "Updating Work." All other Workfront licenses filter system updates by default.

Enabling System-Tracked Update Feeds

System administrators can define what type of changes the system should track in the Workfront Update Feeds. Not all objects can have their Update Feeds configurable this way.

The following objects cannot have their feeds configured by the system administrator. However, they do have an Updates tab that captures system-tracked update feeds:

  • Templates
  • Template tasks
  • Documents
  • Timesheets

For more information about update feeds and how to enable them, see "Enabling System-Tracked Update Feeds."

Understanding System-Tracked Update Feeds

An Update Feed includes a brief note describing what kind of change happened to the item and an icon to illustrate that change. 
update_icon_with_blurb.png

If the user who makes the change to the object adds a comment at the same time as they make the change, then the icon describing the change appears on the lower-right corner of the avatar of the user who made the change.
update_status_icon_with_comment_from_user.png

The following table provides a list of icons that you might see in the Updates Stream, as well as the objects on which they appear:

UPDATE FEED ICON DESCRIPTION OF ICON OBJECT
 assignment_icon.png A user is assigned to a task or an issue. 

Task
Issue

 accept_work_icon.png A user accepts work assigned to them. 

Task
Issue

 general_edit_icon.png A user makes a general edit. For example, the change in the name or description of an item are considered general edits. All objects with an updates stream.
 document_attached_icon.png A user attaches a document to an item. Project
Task
Issue
Portfolio
Program
User
 logged_in_as_icon.png A system administrator makes a change on behalf of someone else.  All objects with an updates stream.
 endorse_icon.png A user was endorsed by someone.  User
 log_time_icon.png A user logs time against an item. 

Project
Task
Issue
User

 task_or_issue_removed_icon.png A user removes a task or an issue from a project.  Project
 status_change_icon.png The status changed on an item.  Project
Task
Issue
percent_change_low_icon.pngpercent_change_medium_icon.png, or percent_change_high_icon.png A user updates the percent complete on a task. The length of the blue bar indicates whether the percent completed was updated by a small, medium or large increment. Task