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Understanding Commit Dates

The Commit Date is the date by which an assignee commits to complete a task or an issue they are assigned to. This is different than the Planned Completion Date, as it is a more realistic estimate of the completion date given only by the user in charge of the work. For information about the Planned Completion Date, see "Understanding the Planned Completion Date of a Project."

Commit Date Overview

Consider the following when working with Commit Dates:

  • Only tasks and issues have a Commit Date.
  • Commit Dates are not automatically set by Workfront.
    When you create a task or issue, there is no Commit Date assigned to the task or issue.
  • If you are assigned to a task or issue, you can set the Commit Date by doing one of the following:
      • Let Workfront set the Commit Date to match the existing Planned Completion Date of the task or issue by clicking Work On It on the task or issue.
      • Manually set the Commit Date yourself according to when you believe the task or issue might be completed. This is your estimation and commitment, as the assignee, to the Project Owner that you will have the task or issue completed by a particular date.
    NOTE You must be the Task Owner of a task to change the Commit Date. The following users cannot change the Commit Date of a task:
    • Project Owner
    • Project Sponsor
    • Resource Manager
    • System Administrator
    • Any other assignee on the task
    • Any other user with permissions to the task.
      For more information about the Task Owner, see the "Assignments" section in "Editing Tasks."

Notifications and Updates Triggered by Changing the Commit Date

When a task or issue assignee selects a Commit Date that is different than the Planned Completion Date set by the Project Owner, the following are a number of notifications and updates that alert the Project Owner and other users of this change:

  • The Commit Date populates in the Updates tab of the task or issue.
    task_commit_date_update_stream_outlined.PNG
  • The Due on date (or Planned Completion Date) no longer displays on the Details tab of the task or issue. Instead, the This will be done by (or Commit Date) displays on the Details tab. This indicates that the Commit Date has now been set for the task or issue.
    task_commit_date_card_outlined.PNG
    NOTE Changes made to the Commit Date do not automatically change the Planned Dates, and changes made to the Planned Dates do not automatically change the Commit Date. 
  • The Projected Completion Date of the task or issue is set to the same date as the Commit Date because the task now has a more accurate indication of when it is likely to be completed.
    For more information about the Projected Completion Date, see "Understanding the Projected Completion Date for Projects, Tasks, and Issues."
    task_projected_completion_on_details_outlined.PNG
  • The Project Owner is notified whether this change will impact the project timeline.
    commit_date_change_notification.PNG
    If a Project Owner does not want to accept the change, we recommend that they comment back to the user to ask them to change the Commit Date back to the original Planned Date, or select a new date. If a Project Owner accepts the change, they can manually adjust the Planned Completion Date to match the Commit Date offered by the user assigned to the item.
    The Project Owner can use the Commit Date to reset the Planned Completion Date. You do this by selecting the Set planned date to option in the Updates tab of the task. You must have access to manage the task and the project to accept this change.
    NOTE If you want to see how the timeline of the project is affected by accepting to change the Planned Completion Date of the task, click Project Timeline. This opens the Gantt Chart where you can evaluate the date changes.
    task_commit_change_with_planned_date_chnage_button_in_update_stream.PNG

For information about the additional functionality that is available when updating a work item, see "Updating Work Items."

Updating Commit Dates on Tasks and Issues 

Updating the Commit Date is identical for tasks and issues.

  1. Go to a task or issue that you are assigned to as the Task Owner.
    For more information about finding out who the Task Owner for an issue or task is, see the "Assignments" section in "Editing Tasks."
  2. Click Work On It on the task or issue Details panel.
    The Due on date on the Details panel is replaced by the This will be done by or Commit Date.
    At this time, the Commit Date and the Planned Completion Date of the task or issue are the same.
  3. (Optional) Expand the This will be done by date picker, and select a new Commit Date.
    commit_date_select_another.PNG
    The Commit Date and the Planned Completion date are no longer the same.
    Instead, the Commit Date and the Projected Completion Date of the task or issue become the same.
    The changes are saved automatically.
    The Project Owner is notified that you have suggested a new Commit Date for the task or issue and can, at this time, update the Planned Completion Date of the task or issue to match the Commit Date you suggested. For information about the notifications and updates that are triggered by this change, see "Notifications and Updates Triggered by Changing the Commit Date."

 

This article last updated on 2019-04-10 16:33:18 UTC