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Generating Proofs in Workfront

A proof is a digital rendering of a document, video, website, or other content within Workfront. Proofs can be shared with reviewers individually or as part of an automated workflow approval process.

You can create proofs for documents and web content on projects, tasks, and issues if you are a proofing user in Workfront.

The functionality available differs depending on whether you are generating a proof for a document or for a website or other web content using a URL. 

If proofs fail to generate after following the steps described in the following sections, see "Troubleshooting Proof Creation Failures."

Generating a Proof for a Document

You can generate a proof on a new document at the time you are uploading it to Workfront. You can also generate a proof on a document that already exists in Workfront (but for which a proof has not previously been generated), or a new version of an existing document proof.

Generating a Proof for an Existing Document

  1. Navigate to the project, task, or issue where you want to create a new proof.
  2. Click the Documents tab.
  3. Mouse over the document for which you want to generate a proof. 
  4. Click Generate Proof below the proof name.
    proof_generate.png
    Workfront begins generating a proof of the document.
  5. (Optional) To add users to the proof, to set up access and subscription settings, or to add an automated workflow, continue with any of the following sections:

Generating a New Document Proof or a New Version of a Proof

You can create a new proof or a new version of an existing proof in Workfront,

Using Drag-and-Drop to Generate a Basic Proof or a New Version

You can drag-and-drop a document from your file system (such as your desktop) to create a new proof or a new version of an existing proof. The proof contains the following settings, depending on whether you are creating a new proof or a new version:

  • New proof: Creates a proof with a Basic workflow that is shared only with you. You can modify share settings after the proof is created, as described in "Sharing the Proof" in "Sharing a Proof within Workfront."
  • New version of existing proof: Creates a new version with the same proof settings as the previous version. 

To use drag-and-drop to generate a new proof or new proof version:

  1. Ensure that proofs are configured to be automatically generated, as described in "Configuring Whether Proofs Are Automatically Generated."
  2. Continue with "Adding Documents to Workfront", which explains the drag-and-drop method of adding documents. 

Uploading and Configuring a Proof

When you upload a proof as described in this section, you can configure various options, such as combining multiple files into a single proof, adding an automated workflow, and configuring share settings. 

  1. Go to the project, task, or issue where you want to create a new proof or a new version of an existing proof.
  2. Click the Documents tab.
  3. (Conditional) To create a new proof, click Add Document, then click New Proof in the menu that appears.
    The New Proof page appears.
  4. (Conditional) To create a new version of an existing proof:
    1. Select the document where you want to add a new version.
    2. Click More, then click New Version > Proof in the menu that appears.
      The New Proof Version page appears.
    3. Continue with "Configuring Proofs in Workfront."

Generating a Proof for a Website or Other Web Content

You can generate a new proof or a new version of an existing proof for web content. This can be a website or other kinds of interactive content such as applets, ads with streaming video or audio, Flash elements in an ad, HTML animations, and banners that expand when you hover.

The instructions below, continued in "Configuring Proofs in Workfront," explain how to create two kinds of proofs for websites and other web content:

  • A static proof, which is a set of screenshots of website or other web content.
  • An interactive proof, in which reviewers can navigate and interact as they normally would with the website or other web content

NOTE You can create a proof for a website or other web content only if it is accessible to the reviewers and your Workfront environment is integrated with a Workfront Proof Premium account. Also, the website needs to be publicly accessible (not behind a firewall), or your organization's whitelist must include the Workfront domain (see "Proofing URLs that Require Authentication"). If you cannot use proofing as discussed in this section, contact your system administrator.

To create a proof for a website or other web content:

  1. Go to the project, task, or issue where you want to create a new website proof or a new version of an existing one.
  2. Click the Documents tab.
  3. (Conditional) If you are creating a new proof, click Add New, then click Proof in the menu that appears.
    The New proof page appears.
  4. (Conditional) If you are creating a new version of an existing proof:
    1. Mouse over the URL proof for which you want to create a new version, then select it by clicking in the light blue background surrounding it.
      Select_proof_by_selecting_light_blue_background.png
    2. Click More, then click New Version > Proof in the menu that appears.
      The New proof version page appears.
  5. Continue with "Configuring a Website Proof" in "Configuring Proofs in Workfront."

Generating a Proof for Interactive Content in a ZIP File

You can generate a proof for non-website interactive content stored in a ZIP file. Examples of this type of web content include:

  • Applets
  • Ads with streaming video or audio
  • Flash elements in an ad
  • HTML animations
  • Banners that expand when you hover

Immediately after adding interactive content as a ZIP file, Workfront begins creating a proof of the zipped documents. Depending on the file size, the lag time on a document upload can vary. Larger files take longer to create. You can navigate away from the page and Workfront continues to create your file. The maximum file upload size is 4GB. 

To add interactive content as a ZIP file:

  1. Prepare your content by creating a .zip bundled file.
    The .zip file must meet the following requirements:
    • All assets, such as CSS, JavaScript, videos, sounds, and images should be included in the bundle file.
    • Interactive content should include the main file (index.html, index.htm).
      If the main file is not placed in the root location, the tool automatically searches the folder to find the main file.
      The main file does not need to be named index.html/index.htm, however, you need to make sure only one .html/.htm file is placed in the main location.
    • The file must contain at least one static file webpage.
    • Maximum bundle size is 500 MB.
    • In the case of .zip files created in iOS, the tool automatically identifies the right folder where the content is placed.
  2. Go to the project, task, or issue where you want to upload the .zip file.
  3. Click the Documents tab.
  4. Click Add Document, then click New Proof in the menu that appears.
    The New Proof page appears.
  5. Continue with "Configuring Proofs in Workfront."

 

This article last updated on 2018-07-19 16:48:04 UTC