Understanding Template Access

The highlighted information on this page refers to functionality not yet generally available. It is available only in the Preview Sandbox environment.

Understanding Access in Workfront

For more information about the access model in Workfront, see "Understanding the Workfront Access Model."

Understanding Access to Templates in Workfront

Access to templates in Workfront is first defined by the system administrator through your Access Level.

For more information about what access each Access Level has and to what objects, see "Access Levels by License Type."
For more information about granting access to items in Workfront, including templates, see "Creating or Modifying Access Levels."

The access granted to templates in the Access Level works together with permissions to a specific template to give users their rights on a template. 
If someone else created a template, they must share it with a user before that user can view it or use it to create a project, even when the user has full access to templates in their Access Level. 
For more information about permissions on templates, see "Understanding Template Permissions."

You cannot grant all Licenses access to templates. Only users with a Plan license can have full access to templates.

To grant full access to templates:

  1. Navigate to the Setup area in your Global Navigation Bar.
  2. Click Access Levels.
  3. Click Planner.
  4. For the Templates object, click the gear icon next to Edit. 
  5. Select from the following options:
    • Create
    • Delete
    • Share
    • Share System-wide
  6. Click Save Changes and assign the access level to a user.
    For more information about assigning Access Levels to users, see "Editing User Accounts."
    Users with access to templates can create templates and delete or share them with other users.

Understanding Access to Templates by License Type

The table below shows what template functions are available to users based on their Access Level. Administrators can restrict these to limit the actions a user can perform on templates in the Access Level of that user.


(Access Level)


(No Access)

(No Access)

(No Access)

(No Access)

Edit Template Details        
View Template        
Share System-wide        


This article last updated on 2019-04-11 21:48:19 UTC