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Understanding Portfolios

A Portfolio is a collection of projects that have unifying characteristics. Those projects usually compete for the same resources, budget, or time slot. 

You must have Edit access to Portfolios in your access level to create and manage Portfolios, and you must have Manage permissions on a Portfolio to be able to edit it. Yo must have View permissions on a Portfolio to be able to see it. 
For more information about access to Portfolios, see "Access Levels by License Type."
For more information about permissions to Portfolios, see "Portfolio Permissions."

You can use Portfolios and Programs to organize projects. Through organizing projects, users are able to compare similar projects and determine where resources will be best spent. 

For more information about using Programs, see "Creating Programs."

Portfolio creation and organization is done by collecting high-level information during project creation through a project request form (business case). The business case contains:

  • General information (e.g., description, portfolio and program assignments, project owner (manager), and project sponsor)
  • The goals or objectives of the project
  • Estimated expense costs
  • Resource budgets
  • An alignment score
  • A risk assessment

For more information about the business case, see "Creating a Business Case."

These key elements are used in the portfolio optimizer and the capacity planner to assist management in project selection.

Portfolios are usually configured to correspond directly with resource pools. Alternatively, the programs in a portfolio align directly to resource pools. This correlation helps to ensure all resource capacity planning fits within the purpose of the portfolio, which is to compare projects competing for the same resources.

Portfolio Owners can track KPIs using the portfolio dashboard. This dashboard is displayed in the header of the portfolio.