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Understanding Portfolios

A Portfolio is a collection of projects that have unifying characteristics. Those projects usually compete for the same resources, budget, or time slot. You can divide Portfolios into Programs and associate the projects with the Programs before they are added to a Portfolio. 

You must have Edit access to Portfolios in your access level to create and manage Portfolios, and you must have Manage permissions on a Portfolio to be able to edit it. Yo must have View permissions on a Portfolio to be able to see it. 
For more information about access to Portfolios, see "Access Levels by License Type."
For more information about permissions to Portfolios, see "Portfolio Permissions."

You can use Portfolios and Programs to organize projects. Through organizing projects, you can compare similar projects and determine where resources will be best spent. 

For more information about using Programs, see "Creating Programs."

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Portfolio creation and organization is done by adding projects to portfolios. To create efficient portfolios that bring value to your organization, you must start with a Project Request where you define the Business Case for each project which is later added to the portfolio. 

The Business Case contains the following information: 

  • General information about the project (description, Portfolio and Program assignments, Project Owner and Sponsor)
  • The goals or objectives of the project
  • Estimated expense costs
  • Resource budgets for labor costs
  • An alignment score
  • A risk assessment

For more information about the Business Case, see "Creating a Business Case."

These key elements are used in the portfolio optimizer and the capacity planner to assist management in project selection.

Portfolios are usually configured to correspond with Resource Pools. The Programs in a Portfolio also align with a Resource Pool. This correlation helps to ensure all resource planning fits within the purpose of the Portfolio, as the projects within the same Portfolio usually compete for the same resources. 

Portfolio Managers can track financial performance inside the portfolio using the Portfolio dashboard. This dashboard is displayed in the header of the Portfolio. 

For more information about the financial fields of a Portfolio, see the "Understanding the Financial Fields in the Portfolio Optimizer" section in  "Understanding the Portfolio Optimizer."