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Understanding Project Owners and Project Sponsors

Project Owners

You can designate the manager of a project by specifying a Project Owner on a project or a template. 

You can define only one Project Owner for a project. 

The following are possible using the Project Owner field: 

  • Project Owners can be designated as the hours approver for the project.
  • Project Owners can be designated as a generic option when defining project, task, or issue approvals processes.
  • You can enable certain notifications that are delivered only to the Project Owner.
    For more information about email notifications, see "Configuring Email Notifications."
  • The Project Owner field is reportable.
    For example, a filter looking for projects owned by the logged in user is defined by the following text mode: ownerID=$$USER.ID 
    You can also display the Project Owner field in a view, and a grouping.
    For more information about creating reports, see "Creating a Report."

To change the Project Owner of a project

  1. Navigate to the Projects area in the Global Navigation Bar.
  2. Click on the Project you want to update.
  3. Click the Project Details tab, then click Edit Overview.
  4. Specify the name of a user for the Project Owner field.
    Only active users can be specified as Project Owners.
  5. Click Save.

Project Sponsors

You can designate any user in the system as a Project Sponsor. The Project Sponsor is usually a manager, executive, or stakeholder who needs to know what is happening with the project.

The Project Sponsor does not gain any additional access to the project but is added to the email notifications of the project. For information about notifications, see "Information about Projects I Sponsor" in the article "Enabling and Disabling Event Notifications." 

You can designate only one Project Sponsor.

To change the Project Sponsor of a project

  1. Navigate to the Projects area in the Global Navigation Bar.
  2. Click on the Project you want to update.
  3. Click the Project Details tab, then click Edit Overview.
  4. Specify the name of a user for the Project Sponsor field.
    Only active users can be specified as Project Sponsors.
  5. Click Save.
This article last updated on 2018-10-30 08:54:38 UTC