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June 2016 Release Activity

The changes described in this section were made Generally Available (GA), or were released to the Early Access (EA) or Preview Sandbox (PrS) environments. (Changes might also include functionality that is currently available in the PrS or EA environments and is scheduled to release to GA sometime in the future.)

New in Early Access on June 29
Remaining in Early Access or Preview throughout June

Maintenance Updates

For a comprehensive list of recent maintenance updates made to the Workfront system, see "Maintenance Updates." 

Feature / Change Explanation Availability
New This Month (Prioritized by GA Release Date)       
Mobile Enhancements

The following enhancements were made to the Workfront mobile app:

  • Login screen is more intuitive for SAML users.
    It is now more clear on the login screen that SAML users do not need to enter their Workfront user name and password when logging in to the Workfront mobile app.
    SAML users are required to enter only their company domain.
    For more information, see "Logging in to the Workfront App with SAML 2.0" in "Workfront Mobile App."
  • When logging in through a web browser on a mobile device, you are prompted to open or install the Workfront mobile app.

PrS: June 22

 

GA: June 29

Notifications Area Loads More Quickly

If you have hundreds of notification messages in your Notifications area, those notifications now load more quickly by displaying only 50 at a time.

 

For more information about viewing notifications in the Notifications area, see "Viewing Work Item Notifications" in "Using In-App Notifications."

PrS: June 22

 

GA: June 29

PDF Exports Maintain Task Hierarchy

Projects with task lists retain their original formatting when you export them to a PDF (any subtasks are displayed as indented to the parent task).

 

Prior to this change, projects with parent and child tasks would not appear indented when exported to a PDF.

 

For more information about exporting reports, see "Exporting Data."

PrS: June 22 

 

GA: June 29

Document Scanning Enhancements  

Now when you upload a document to Workfront, it is scanned for viruses. 

 

If the document you are attempting to upload is corrupted, Workfront cancels the upload process and a message appears, indicating the file is corrupt.

 

For more information about uploading a file to Workfront, see "Understanding How Workfront Detects Corrupted Files" in "Adding Documents to Workfront."

 

PrS: June 22

 

EA: June 29

Manage a Project in an Agile View

You can leverage agile functionality for your project without the administrative needs that typically accompany agile practices, such as managing a team backlog, creating iterations, and so forth.

 

For more information, see "Managing a Project in an Agile View."

Also update:

-Using the Agile Burndown Chart

-Using the Agile Story Board

-Creating and Customizing Views

-Creating Tasks in a Project

-Working with the Gantt Chart

 

PrS: June 22

 

EA: June 29

 

GA: July 27

Enable or Disable Groups of Email Notifications

You can now enable or disable groups of related notification types when modifying email notification settings.

 

Prior to this change, you had to select and deselect notification options one at a time.

 

For more information, see "Configuring Email Notifications." 

 
 

PrS: June 22

 

EA: June 29

 

GA: July 27

Proof Rich Media Files  

While we are excited to make rich media proofing available to our customers this month, this feature is not yet available. Look for more information on this functionality coming soon.

 

When this functionality is made available, you will be able to upload and proof rich media files, including ads with video streaming, banners that expand, flash elements, HTML5 animations, and applets.

 

Rich Media content submitted as a proof must be bundled in a .zip file.

 

For more information, see "Rich Media and Interactive Web Proofing" in "Creating a New Proof."

 TBD
Currently in EA (Prioritized by GA Release Date)  
Manage User Assignments across One or More Projects

You can now manage user assignments across one or more projects for which you are the Resource Manager. You can assign a user to all tasks currently assigned to a job role, swap user assignments between users, or unassign a user from all tasks. 

 

For more information, see "Managing User Assignments."

 

For a video demonstration of this functionality, see "Manage User Assignments."

 

PrS: May 14

 

EA: May 21

 

GA: TBD

 
Add Resource Managers on a Project or Template  

The new Resource Manager role allows you to designate certain users who can perform resource scheduling actions on the project (currently, this includes the ability to manage user assignments across projects, as described in see "Managing User Assignments").

 

You can add Resource Managers on a specific project or to a project template.

 

Resource Managers is a new reportable field. For more information, see "Understanding Columns."

 

For more information about how to designate Resource Managers on a project, see "Designating Resource Managers for a Project or Template."

 

For a video demonstration of this functionality, see "Manage User Assignments."

PrS: May 14

 

EA: May 21

 

GA: TBD

 
Custom Status Group Enhancements  

The following improvements were made regarding custom statuses:

  • Create unique statuses and apply them to a specific group.
    Prior to this change, statuses could only be created and applied globally.
  • The system administrator can now create a status and lock it, which makes the custom statuses global.
  • The system administrator can create a custom status and leave it unlocked. This allows a status to be shared with a specific group. The group owner can then customize the status to fit their own group needs.
  • Group Owners can now create unique custom statuses for the groups they own.
    Prior to this change, only a system administrator could create and share custom statuses.
  • UI improvements when creating custom statuses.
    There have been some updates to the interface when creating a new status or editing existing statuses. This is to make the interface consistent with the look and feel of other areas of Workfront.

For more information, see "Creating and Customizing Statuses." 

Update the following articles at GA:

-Project Statuses

-Task Statuses

NOTE This functionality is available only within the Preview Sandbox environment

 

PrS: May 14

 

EA: N/A

 

GA: TBD

 
Control Access to Custom Forms 

You can now control who has access to a custom form by granting access to individual users, teams, roles, groups, or companies.

 

Prior to this change, you could grant access only to groups.

 

For more information, see "Creating Custom Forms."

 
 

PrS: Jan 23

 

EA: N/A

 

GA: TBD


See Document Updates

 Reorder Columns in Any List with Drag-and-Drop  

You can change the order of columns in any list by dragging a column from one location and dropping it in another.

 

This is especially useful when viewing the Gantt chart and the list view simultaneously and the column that you want to view is not displayed on the left side of the page. 

 

For more information, see "Modifying Column Width and Order."

EA: Feb 20

 

GA: TBD

 
 Improved Documents Area: Advanced Proofing Options during Proof Creation  

The following advanced proofing options are now available when creating proofs at the time that documents are uploaded to Workfront:

NOTE: These features are available only to customers who meet the following criteria:

  • Has stand-alone access to ProofHQ with an Unlimited license

  • Not an OEM customer (Must have access to ProofHQ outside of an OEM agreement)

EA: Jan 23

 

GA: Summer 2016

 
 Improved Documents Area: Advanced Proofing Options on Existing Proofs  

The following advanced proofing options are now available after proofs are generated within Workfront:

  • Share a proof

    When you share a proof with a user who does not have proofing enabled in Workfront, and the proof is using an Automated Workflow, a new stage is created within the Automated Workflow. The user who you are sharing with is automatically added to this new stage when they view the proof for the first time.

    For more information, see "Sharing a Proof."

  • Configure access and subscription settings for a proof 

    Settings include: requiring an electronic signature for proofs, requiring users to log in, allowing users to subscribe to the proof, and more.

    For more information, see "Setting Up Access and Subscription Settings for a Proof." 
     

  • View progress and status of the proof on the Details tab of the document

    For more information, see "Viewing the Progress and Status of a Proof." 

     

NOTE: These features are available only to customers who meet the following criteria:

  • Has stand-alone access to ProofHQ with an Unlimited license

  • Not an OEM customer (Must have access to ProofHQ outside of an OEM agreement)

EA: Jan 23

 

GA: Summer 2016

 Integration with Adobe Creative Cloud

The Workfront Extension for Adobe Creative Cloud is designed to allow you to save and export assets you create in the Creative Cloud to Workfront, thereby speeding up the approval and review process.

 

For more information, see "Workfront Extension for Adobe Creative Cloud."

 

EA: Add-On will be available for download by the end of April

 

GA: TBD

 

June 2016 Product Release Webinar

The June 2016 Release Webinar was presented by the Workfront Documentation team on June 22. This webinar is designed to help you better understand and fully benefit from the new features releasing in June 2016.

The webinar is available here:

Demo Videos

Project Agile View

Manage User Assignments

You can now manage user assignments across one or more projects for which you are designated as the Resource Manager.

Improved Documents Area

The new Documents area in Workfront was released to Early Access on January 23, 2016.

Control Access to Custom Forms

 


Preview Sandbox

The Preview Sandbox (PrS) is available to all system administrators and any other users as defined by the system administrator. (For more information about the Preview Sandbox, see "Preview Sandbox Testing Environment.") This is the first opportunity that users in your organization have to review a feature before it is made available to Early Access environments and then made generally available.

Early Access

The Early Access (EA) environment is available to all system administrators and any other users as defined by the system administrator. (For information about how to configure Early Access settings, see "Configuring System Preferences.") Most features made available in Early Access were previously available in the Preview Sandbox.

* Indicates a lengthened EA release cycle in order to provide you with more time to become familiar with the feature.

General Availability

General Availability (GA) is when features are available to all Workfront users. Neither system administrators nor users can opt out of features in General Availability. Most features made generally available were previously available in the Preview Sandbox and Early Access environments.