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Configuring Your Home Calendar View

The highlighted information on this page refers to functionality not yet generally available. It is available only in the Preview Sandbox environment.

You can configure the Home Calendar settings to do the following: 

  • Integrate with a web-based version of Outlook in cloud-hosted Office 365 or Outlook Live.
    You can display all events from your Outlook calendar and any associated calendars you select, such as Birthdays and Holidays calendars, in your Home Calendar. 
  • Help you track your workload against your available work hours on the Allocation bar.

To learn more about the Home Calendar, see "Understanding the Home Calendar View."

NOTE Due to a temporary problem, your Workfront Calendar data might not display as described in this article. This problem will be fixed in the near future. 

About Integrating Microsoft Outlook Calendars

Consider the following as you configure your Home Calendar with your Microsoft Outlook calendar:

  • You can integrate only a web-based version of Outlook in cloud-hosted Office 365 or Outlook Live. On-premise Outlook and Outlook on a cloud-based enterprise Exchange server are not supported.
  • Attachments associated with your Outlook events are not attached to the Outlook events in your Home Calendar.
  • Integration with an Outlook calendar must be completed for each user individually.
  • When you share (or unshare) an Outlook calendar with other people, or when you change the permission level for a calendar you share with others, this change does not affect their calendars for about 30 minutes (for more information, consult the Microsoft Outlook documentation).
    Consequently, when you integrate Workfront Calendar with an Outlook calendar that you share with other users, they will not see your Workfront Calendar items for about 30 minutes. 

Configuring Your Home Calendar View in the Production Environment

  1. Go to the Home Calendar view.
    For information about accessing this view, see "Viewing the Workfront Home Calendar."
  2. Click the Settings gear icon in the upper right corner of the Calendar view to open the Calendar settings panel.
    Calendar_Settings_gear_icon-Production.png
  3. Under Start Week On, select the day you want to display as the first day of your work week.
  4. Configure the following options that calculate time available for allocation in your work week:
    • My Work Days: Select the days you work.
    • My Usual Start Time: Select the time you start your work day.
    • My Usual End Time: Select the time you end your work day.
    Workfront uses these settings to calculate the number of hours you work in a week. This number affects the Allocation bar, which helps you track your workload against your available work hours. For more information, see "Allocation Bar" in "Understanding the Home Calendar View."
  5. (Optional) Click Sync to integrate your web-based Microsoft Outlook calendar, then click the account you want to integrate in the Microsoft box that appears.
    You may need to log into the Outlook account if you have not already done so.
  6. Click Save.
    All the events from your personal Outlook calendar and any associated calendars, such as Birthdays and Holidays calendars, display in your Home Calendar.
Configuring Your Home Calendar View in the Preview Environment
  1. In the Home Calendar view, click the Settings gear icon in the upper right corner to open the Calendar settings panel on the right side of the window.
    Calendar_Settings_gear_icon.png
    If you need information about accessing the Home Calendar view, see "Viewing the Workfront Home Calendar."
  2. (Optional) To integrate your Microsoft Outlook calendar, click Add account in the upper-right corner of the Calendar settings panel. Then, if you are prompted to do so, enter your Microsoft Outlook login information.
    You can repeat this step to add multiple Outlook accounts.
  3. (Optional) Under each Microsoft account you have added in the previous step, select the associated calendars, such as Reminders and Tasks, that you want to integrate with your Home Calendar:
    • Under View, select the Microsoft calendars containing items you want to view on your Home Calendar.
    • Under Sync, select the calendars where you want to use two-way sync.
      This sync exports your Workfront Home Calendar items to your Microsoft calendar and imports your Microsoft calendar items to your Workfront Home Calendar. It takes place in real-time, ensuring that both calendars are always up-to-date.
  4. (Optional) Under your Workfront account, select the associated calendars you want to integrate with your Home Calendar, such as your PTO calendar.
  5. (Optional) In the General section under Start week on, select the day you want to display   as the first day of your work week in the Home Calendar.
  6. Configure the following options:
    • My Work Days: Select the days you work.
    • My Usual Start Time: Select the time you start your work day.
    • My Usual End Time: Select the time you end your work day.
    Workfront uses these three settings to calculate the number of hours you work in a week. This number affects the Allocation bar, which helps you track your workload against your available work hours. For more information, see "Allocation Bar" in "Understanding the Home Calendar View."
  7. Click outside the Calendar settings area to dismiss it.
    Workfront saves your changes automatically.

For information about hiding or displaying the Workfront PTO and Work calendars in the Production environment, see "Understanding Personal Time."  

For information about using the Calendar view to manage your work assignments and integrated calendar events, see "Using the Home Calendar View."

This feature to be added in 19.1:

[step #] Type your weekly work hours under How many hours a week do you work?
This number affects the Allocation bar, which helps you track your workload against your available work hours. For more information, see "Allocation Bar" in "Understanding the Home Calendar View."

This article last updated on 2018-10-11 19:34:56 UTC