This page describes all changes most recently available in the Preview environment with the 2018.2 Beta 5 release. The functionality will be available in the Preview environment on June 1, 2018. Proofing enhancements releasing with Beta 5 will be available in the Preview environment on Monday, June 4. It will be made available in the Production environment in July 2018.
IMPORTANT Functionality described on this page is subject to change prior to availability in the Production environment.
For a list of all changes made in 2018.2, see "2018.2 Release Activity Overview."
The 2018.2 Beta 5 release contains the enhancements for system administrators and other users:
For All Users
- Calendar View in the Home Area
- Additional Updates to the Work List (Left Panel) in Home
- Configure Job Role Limits for Automated Resource Scheduling
- Project and Role View Improvements in the Resource Planner
- Resize Column Widths for Project Lists
- Icon Support for the New Project Lists
- Add "Large Thumbnail" Field in Document Views
- Increase Excel Export Limit
- Quick Filters for Project Lists
- Reference Issue Collections in Project and Task Reports
- New More Robust Version Menu When Adding New Document Versions in Workfront
- Mobile Improvements in the Android Beta Mobile App
- Proofing Viewer Enhancements (Workfront and Workfront Proof)
- Proofing Enhancements in Workfront
- Proofing Enhancements in Workfront Proof
Now you can manage your personal work tasks and schedules using the Workfront Home Calendar view. The Home Calendar view allows you to do the following:
- Set your own schedule for accomplishing Workfront tasks assigned to you
- Quickly see the tasks that are coming due or overdue
- View your total allocated hours for a week
- Make updates to tasks assigned you
If you use a calendar in Outlook, you can integrate your calendar to display your Outlook events in your Home Calendar view.
For more information, see "Understanding the Home Calendar View."
The following enhancements are now available for the Work List in the Home area:
- The number of completed items are now displayed in parenthesis next to the Completed option in the Filter drop-down menu.
Previously, the number of completed items were not displayed in the Filter menu.
- Completed items are shown for the previous 2 weeks.
Previously, completed items were shown for the previous 3 months.
For information about viewing completed work in the Home area, see "Filtering by Item Type" in the article "Displaying Items in the Work List in the Home Area."
- Add the Duration field and Assignments field to display when items are selected in the Home area.
Previously, the Assignments field was available by default; however, if it was deleted, it could not be re-added. The Duration field was not previously available to add.
For information about adding fields to the Home area, see "Customizing the Home Area" in the article "Creating and Managing Layout Templates."
For more information about using the Home area, see "Using the Home Area."
We’ve created the following audit logs for system administrators to track user-triggered changes:
- User Audit Log
- Access Level Audit Log
- Group Audit Logs
- Login Attempt Audit Logs
Previously, there was no way to track changes within the system.
For more information, see "Viewing Audit Logs."
We’ve created a read-only Licenses page for group administrators to view license counts for the groups they administer.
Prior to this change, group administrators could not view license information.
For more information, see "Understanding Group Administrators."
In the Automated Resource Scheduling settings, you can now assign a limit to a job role. This allows you to control the number of resources, with the same role, being assigned work.
Previously, you could not specify how many users within a certain job role could be assigned work.
For more information, see "Managing User Assignments."
The Project and Role Views of the Resource Planner now contain the following improvements:
Improved filters which pull information from the entire database, rather than just the information on the screen.
Performance is now faster and more efficient.
New limits for the number of projects, roles, and users that you can display.
Lazy loading, for faster loading of projects and roles.
Quick access to Projects and Users directly from the Resource Planner.
Faster drag-and-drop capability in the Project View, to prioritize your projects.
Prior to these improvements, you have reported that the Resource Planner was slow to load and that you had noticed incongruences in the data displayed. With these improvements, these should now be eliminated.
For information and to understand the new limits for the Resource Planner, see “Understanding Limitations in Displaying Information in the Resource Planner.”
To participate in our current beta program and give us feedback on the functionality of the Resource Planner, see "Resource Planner Performance Beta"
As we have been working on improving the functionality of our lists, we had temporarily disabled the ability to resize the widths of the columns in the following project lists:
Projects I Own
Projects I’m On
With this release, we can now again resize the columns of all project lists.
We have added additional improvements to this functionality.
Now, when you drag the right border of a column to resize it, the neighboring column to the right retains its size making the list wider, rather than also being modified. Also, you can drag the border of a column to the right past the borders of the neighboring columns.
Prior to this improvement, the neighboring column to the right of the resized column would proportionally be resized as well to fit on the screen and you could not drag the border of a column past the right border of the neighboring column.
For information about resizing the reordering columns in lists, see "Modifying Column Width and Order."
To participate in our beta testing program for the current list improvements, see "New Lists Study." (Login required)
As we have been working on improving the functionality of our lists, we had temporarily disabled displaying status icons in the following project lists:
Projects I Own
Projects I’m On
With this release, status icons can be displayed again in your projects lists for projects, or other objects in a project list.
For information about working in lists, see "Viewing Items in a List."
To participate in our current beta program and provide feedback on the functionality of the new project lists, see "New Lists Study." (Login required)
ALSO - do the same thing you did for the Gantt chart with last release on this article: https://support.workfront.com/
We are adding a new field called Large Thumbnail to a document view in a list or report. When selected in a document view, this field displays a 400 pixel-wide thumbnail of the document in a list or report.
Prior to this change, you could only add the Thumbnail field to a document view, which displays a 33-66 pixel-wide thumbnail of the document.
For information about fields in lists and reports, see "Understanding Fields in Lists and Reports."
We have increased the limit for how many rows you can export in an Excel file. You can now export the following:
65,000 rows in an Excel .xls file
100,000 rows in an Excel .xlsx file
The new limits apply when you export the following from Workfront:
A list or report from the web interface
A list or report using the API
A scheduled and delivered report
Prior to this improvement, you could only export 50,000 rows in any Excel file.
For information about exporting data from Workfront, see "Exporting Data."
You can now apply a quick filter to lists.
The purpose of a quick filter is to help you navigate directly to those items in your large lists that are of importance to you, so you can quickly review, update, or share them with others.
Currently, quick filters are available only for the project lists in the following sub-tabs:
Projects I’m On
Projects I Own
For information about quick filters, see the “Applying Quick Filters to Lists” section in "Viewing Items in a List."
You can now reference a collection of issues in a project or task view and filter. You can do so only using Text Mode while building a report.
Prior to this improvement, you were able to reference only a collection of tasks in a project view or filter.
For information about how to reference a collection in a report, see "Referencing Collections in a Report."
For information about using text mode, see "Understanding Common Uses of Text Mode."
NOTE In the following video, the sample text mode for issue collections was incorrect. The correct sample text mode is available in "Referencing Collections in a Report."
Now when adding new versions to documents in Workfront, the New Version menu contains additional options and is now consistent across areas of Workfront where you can add a new version.
You can add a new document version from the following areas of Workfront:
- From the More drop-down menu in the Documents tab.
- From the Document Actions menu on the document details page.
- From the All Versions tab on the document details page.
Prior to this change, only the More drop-down menu in the Documents tab contained all options for adding a new version.
The following options are now available in the New Version menu for all areas where you can add a new version:
- Document Only
- Linked options (From Dropbox, From Google Drive, and so forth)
- Paste from Clipboard (this is a new option when adding versions)
For more information, see "Adding New Versions of Documents" in the article "Adding Documents to Workfront from Your File System."
The following improvements will be available on the Android Beta version of the mobile app shortly after the day of this release:
You can perform activities like volunteer to work for a task, complete a task, mark a notification as seen or new, text or call a contact by swiping various objects in the Workfront mobile app.
The following areas have been improved with this functionality:
My Work and Home
For information about managing your work and notifications in the mobile app see "Managing Work in the Workfront Mobile App" and "Viewing Notifications in the Workfront Mobile App."
New look and feel when viewing the Details tab of an item
The interface has changed when viewing an item in the Android Beta version of the mobile app to make it easier to edit, complete it, or attach a document to it.
For information about managing your work in the mobile app see "Managing Work in the Workfront Mobile App"
New experience when logging time
Logging time is faster and easier than before, with an easier to access Log Time button, and a more streamlined interface for logging hours.
For information about logging time in the mobile app, see "Logging Time in the Mobile App."
With this release, these improvements are only available for the Android Beta version of the Workfront mobile app. They are currently not available for iOS.
For more information about how to sign up to be a beta tester and download the Android Beta version of the Workfront mobile app, see "Accessing Beta Environments for the Workfront Mobile App."
- Add Users to a Proof Directly from the Proofing Viewer
- Display All Markup Tools in the Proofing Viewer
- Configure Default Sorting Options in the Proofing Viewer
- View Workfront Document Approvals in the Desktop Proofing Viewer
- Configure Links That Open New Tabs and Windows to Open within the Desktop Proofing Viewer
- Presence Indicator in the Proofing Viewer
- Filter Comments to Display a Single Page for Interactive URL Proofs in the Desktop Proofing Viewer
- Desktop Proofing Viewer for Static and Video Content
- Add Custom Devices to Your System (Workfront Proof)
Now you can add users to a proof directly from the Web Proofing Viewer and the Desktop Proofing Viewer.
Previously, you could not add individual users to a proof. Rather, you could only copy the public URL or embed code.
You can now configure all markup tool options to be displayed, allowing for quicker access when switching often between tools. When configured in this way, markup tools are displayed in a horizontal menu at the top of the Web Proofing Viewer and Desktop Proofing Viewer.
Previously, markup tools were available only within a drop-down menu.
For more information about configuring this markup setting, see "Configuring Markup Tools to Always Display" in the article "Modifying Proofing Viewer Configuration Settings."
Now when you change the sorting option within the comment list in a proof, the sorting option you choose is used as the default sorting option the next time you open any proof within the Web Proofing Viewer or Desktop Proofing Viewer.
Now you can make a Workfront document approval decision in the Desktop Proofing Viewer.
Previously, only the Web Proofing Viewer allowed you to make a Workfront document approval decision.
When proofing interactive content in the Desktop Proofing Viewer, you can now configure links that open in a new tab or new window to open within the Desktop Proofing Viewer so you can continue proofing.
In the Legacy Proofing Viewer, links that opened in a new tab or new window could not be reviewed in the proofing viewer.
For more information, see "Configuring Where Hyperlinks Are Opened within the Desktop Proofing Viewer."
Now when reviewing a proof in the Web Proofing Viewer or Desktop Proofing Viewer, you can view other users who are also currently viewing the proof. The avatar of each user currently viewing the proof is displayed in the upper-right corner of the proofing viewer.
For more information, see "Reviewing a Proof with Multiple Reviewers."
When reviewing a URL in an interactive proof in the Desktop Proofing Viewer, you can now filter comments to display only comments made on the current page.
Prior to this change, the option to display comments only for the current page was available only for static proofs.
The Desktop Proofing Viewer now supports static and video content.
Prior to this change, the Desktop Proofing Viewer supported only interactive content.
For information about configuring static and video proofs to open in the Desktop Proofing Viewer, see "Configuring the Desktop Proofing Viewer as the Default for All Proofs" in the article "Modifying Proofing Viewer Configuration Settings."
For more information about the Desktop Proofing Viewer, see "Reviewing Proofs in the Desktop Proofing Viewer."
You can now add any custom devices to your system, allowing users to review interactive content and simulate how the content appears on a specific device when reviewing a proof in the Desktop Proofing Viewer.
Prior to this change, users could choose only from a list of standard, preconfigured devices.
For information about adding custom devices, see "Configuring Custom Devices for Interactive Proofs" in the article "Enabling and Disabling Proofing for Users."
For information about how users can select devices when reviewing interactive content, see "Changing Interactive Proof Resolution in the Desktop Proofing Viewer."
[Also update: "General Proof Settings"]
- Share the Proof Link Directly from Workfront
- Report on Additional Proofing Data in Workfront
- View Historical Data for Proof Approvals in Workfront
Now you can generate a link for a proof within Workfront and share it with specific users, directly from Workfront. Alternatively, you can copy the URL and distribute it via an alternate method.
Prior to this change, you could only copy the proof link within Workfront and distribute it via an alternate method.
NOTE The embed link that is currently available will be removed in a future release. The embed link will still be accessible via the Workfront API.
[Also update: "Sharing Permissions on Objects" (where it says, "When sharing a document or a proof..."); ]
In reports that contain the Document Version object (such as a Document Version report and Proof Approval report), several fields are now available that allow you to view additional proofing information.
- Proof Deadline
Displays the day of the week, date, time of day, and year of the proof deadline.
- Proof Decision
Displays the decision status of the proof (pending, changes required, or approved).
- Proof Name
Displays the proof name.
- Proof Pages
Displays the number of pages included in the proof.
- Proof Progress
Displays the progress status of the proof (Sent, Opened, Commented, Decision Made).
For more information about each of these fields, see "Understanding Fields in Lists and Reports."
In the Proof Approval report, you can now view proof approval decisions for proofs that are no longer active. You can do this by adding the Approver Decision field to your report.
Prior to this change, after a decision was made on a proof, the decision could no longer be displayed in a Workfront report.
For more information, see "Understanding Fields in Lists and Reports."
- Create a New Version of a Proof Directly from the Proofing Viewer (Workfront Proof)
- New Proof Details Link in the Proofing Viewer and Desktop Proofing Viewer (Workfront Proof)
You can now create a new version of a proof directly from the new Proofing Viewer and the Desktop Proofing Viewer when proofing within Workfront Proof.
Prior to this change, the option to create a new version of a proof was available only within the Legacy Flash Viewer.
When viewing a proof in the Proofing Viewer, Workfront Proof users can now quickly navigate to the proof details page within Workfront Proof.
For more information, see "Viewing Proof Details."