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Understanding Built-In Status Icons in Views

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You can add the built-in Status Icons field as a column in your views to enhance visibility into key points about your objects. Using Status Icons, you can see at a glance when the following conditions exist:

  • An object has documents attached
  • An object is associated with an approval process
  • An object has additional notes associated with it
  • An expense is billable or reimbursable 
  • A task is on a critical path
  • A user belongs to a company, a team, or is located in a different time zone 

Most of the indicators in the Status Icons field are quick links to the actual object or area of the object that they represent. 

If any of the items represented by the icons are missing from the object, the icon representing the missing item appears as an outline in the Status Icons column instead of a complete image. 
task_status_icons.png
For more information, see the "Understanding Status Icons and Flags" section.
In some views, the Status Icons field is named Flags or View Icons
You cannot customize the look and feel of the icons that are included in the Status Icons field. 

Adding the Status Icons Field to a View

Some built-in views and reports already have the Status Icons field included. 

You cannot add the Status Icons field to all views.

To add the Status Icons field to a custom view that you build from scratch: 

  1. Go to a list of any of the following objects:
    • Tasks
    • Issues
    • Projects
    • Template Tasks
    • Templates
    • Expenses
    • Documents
    • Users
      Only these objects have the Status Icons field available. 
      For information on object lists, see "Viewing Items in a List."
  2. From the View drop-down menu, select New View.
  3. Click Add Column.
  4. In the Show in this column box, start typing any of the following field names, then select it when it appears in the list:
    •  Status Icons
    • Flags
    • View Icons (only in Document views). 
    The built-in icons are listed under any of these names.
    A Template view contains both the Status Icons and the Flags fields. In this case, the two columns contain identical icons.
    Document views contain a View Icons field.
  5. Click Save View
  6. (Optional) Specify a new name for your view, then click Save View
    This adds the Status Icons column to your View.
    Screen_Shot_2018-07-26_at_10.35.14_AM.png
  7. (Optional) Mouse over an icon to understand what it represents. 
    critical_path_icon.png
  8. (Optional) Click an icon to navigate to the area of the object represented by it. 
    Not all icons are links to objects. 
    For a complete list of attributes for each icon, see the "Understanding Status Icons and Flags" section.

Understanding Status Icons and Flags

The following table lists all the Status Icons available in Workfront, the type of objects that can be associated with them, as well as what happens when you click them. 

You must have permissions to at least View the objects in order to be able to click some of the following icons and access those objects. 

Status Icon or Flag Description Object On Click
condition_update_icon_on_target.pngor Screen_Shot_2018-08-17_at_9.49.36_AM.png
condition_update_icon__in_trouble.png or Screen_Shot_2018-08-17_at_9.49.23_AM.png
condition_update_at_risk.png or Screen_Shot_2018-08-17_at_9.49.23_AM.png
Indicates that the Condition of the project is On Target (green), In Trouble (red), or At Risk (yellow). 
For information about project Condition, see "Understanding Project Condition."
Projects Click to open the tasks list of the project. 
notes_icon.pngor new_icon_for_notes.png Indicates that the object has notes (updates) in the Updates tab.

Projects
Tasks
Issues
Templates
Template Tasks

Click to open the Updates tab of the object. 

document_icon.pngor new_documents_icon.png Indicates that the object has documents attached.  Projects
Tasks
Issues
Templates
Template Tasks
Click to open the Documents tab of the object.  
open_issu_icon.pngor new_open_issues.png Indicates that there are open issues on the project or the task. Projects
Tasks
Click to open the object. 
approval_icon.png or new_approval_icon.png Indicates that there is an approval on the object. Projects
Tasks
Issues
Templates
Template Tasks
Click to open the object. 
expenses_icon.png

You can add an Expenses Icon column in your view to display this icon. This indicates that the project or the task has expenses associated with them.

Projects

Tasks

Click to open the Expenses tab of the project or the task. 
task_progress_status_icon_on_time.png
task_progress_status_late.png

task_progress_status_at_risk.png
task_progress_status_icon_behind.png

Indicates that the Progress Status of a task is one of the following:

  • On Time (green square)
  • Late (red circle)
  • At Risk (blue diamond)
  • Behind (yellow triangle)

For information about the Progress Status of tasks, see "Understanding Progress Status of Tasks."

Tasks Click to open the task. 
task_critical_path_icon.png or new_critical_path_icon.png Indicates that the task is currently on the Critical Path.
For information about tasks on a Critical Path of the project, see "Understanding the Critical Path."
Tasks Click to open the task.
milestone_icon.png Indicates that the task is associated with a milestone. Your system administrator can customize the color of the diamond in your environment. 
For information about milestones, see "Creating a Milestone Path."
Tasks Click to open the task. 
issue_source_link_icon.png Link to the source object of an issue. The source object of an issue is the object where the issue was logged. A task or a project can be source objects for issues.  Issues Click to open the source object (task or project) of an issue. 
resolving_object_icon.png Indicates that there is a resolving object which ultimately resolves the issue. In this case, you cannot complete the issue. It is completed when the resolving object completes.
For information about resolving objects, see "Understanding Resolving and Resolvable Objects."
Issues Click to open the resolving object of the issue. 
view_doc_icon.png View a document. Documents Click to download the document.
download_doc_icon.png Download a document. Documents Click to download the document.
document_type_icon.png Indicates the type of document. Documents Click to download the document.
user_belongs_to_company_icon.png Indicates that the user is associated with a Company.  Users Unavailable
user_with_team_icon.png Indicates that the user is associated with a Team. Users Click to open the user profile.
resource_grid_icon.png Shortcut to the Allocation tab of the user.  Users Click to open the Allocation tab of the user and learn to what work items the user is assigned.
Screen_Shot_2018-07-26_at_2.31.40_PM.png Indicates that the user is in a different time zone than that of the system. Users Unavailable
billable_expense_icon.png Indicates that an expense is billable.
For information about expenses, see "Managing Expenses."
Expenses Unavailable
expense_reimbursable_icon.png Indicates that an expense is reimbursable. 
For information about expenses, see "Managing Expenses."
Expenses Unavailable
 reimbursed_expense_icon.png Indicates that an expense has been reimbursed. 
For information about expenses, see "Managing Expenses."
Expenses Unavailable

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Link this from the Understanding Fields in Lists and Reports. 

This article last updated on 2018-08-30 13:48:02 UTC