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Develop a Metadata Strategy for Workfront Library

Develop a metadata strategy for Workfront Library

Ensure each piece of digital content is assigned consistent information.

To get the most of metadata in Workfront Library, your organization should develop a metadata strategy. These are the guidelines your organization uses to assign metadata and organize assets.

Structured and consistent metadata is the foundation for building a Library that is highly searchable and easily browsed.

 

Look at your asset workflow when developing a metadata strategy. Some examples of questions you can ask are:

  • Who is responsible for adding metadata?
  • Which metadata is required? Which is optional?
  • Which metadata is embedded with the asset?
  • Which metadata will require creation of custom fields?
  • When is metadata added?
  • How often will assets be checked for proper metadata?
  • Who is responsible for the metadata check?

 

As you develop your metadata strategy, keep in mind some best practices:

  • Add metadata to assets as you’re uploading them.
  • Keep the list of metadata fields short and simple. Gather only the most relevant information.
  • Make sure assets have ownership and/or credit information.
  • Implement predefined drop-down metadata fields (multi-select or single-select) for commonly used data to prevent inconsistencies.
  • Educate anyone uploading assets to Library on your organization’s metadata strategy and expectations.
  • Communicate metadata requirements to external vendors.
  • Conduct regular audits to ensure metadata is being added properly and consistently.

 

Learn more about metadata and keywords

This article last updated on 2019-04-01 22:30:44 UTC